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JOB REQUIREMENTS: Position Description: As an Administrative Assistant Sr. in the Department of Medicine\'s Gastroenterology Division you will perform routine and advanced administrative duties requiring considerable skill and in-depth knowledge of organizational policies and procedures, under general direction. Primary Functions Anticipate and initiate action regarding administrative functions. Coordinate schedules, meetings, appointments, and travel itineraries and related arrangements. Manage faculty and APP calendars, including meeting coordination, adding clinical responsibilities, and pre-emptively identifying conflicts. Ensure faculty and APPs are apprised of the day\'s activities and any changes that may occur. Schedule and prepare for meetings; gather necessary information, create agendas and PowerPoint presentations, utilize WebEx, Teams, Zoom and/or other virtual meeting software; attend meetings to take and disseminate meeting minutes. Update and maintain faculty CVs, including in Faculty Collaboration Database. Gather medical records, process patient letters and update Epic as needed. Process payment requests, requisitions, and invoices. Assist in coordinating faculty and staff recruitment process, including identification of recruitment dates, creating professional itineraries, gathering feedback from interviewers, etc. Compose correspondence as needed, which may contain confidential information. Use complex functions of a variety of computer applications and software packages to develop macros and templates. Proofread and format documents to ensure accuracy. Assist visitors. Answer multiple telephone lines and assist callers with complex inquiries. Compile data and information from multiple sources to prepare reports. Distribute mail and organize filing systems accurately maintaining records. Assist in training of and act as back-up for other administrative staff. Knowledge - Skills - Abilities Knowledge of computers, clerical procedures, customer service standards, collaboration, and information management. Organization, time management, interpersonal, communication, and problem solving skills. #LI-SN1 Preferred Schedule: M-F 8:30-5 Position Requirements: Specifications Appropriate experience may be substituted on equivalent basis Minimum Required Education: High school diploma Minimum Required Experience: 5 years of experience Why MCW? Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options 403B Retirement Package Competitive Vacation and Paid Holidays offered Tuition... For full info follow application link. EEO/AA Minorities/Females/Vets/Disability The Medical College of Wisconsin is an affirmative action/equal opportunity employer and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, veteran status, disability or sexual orientation. ***** APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/098886D8C73D40B0 Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.