FirstBank Jobs

Responsibilities:

• Support Office Management, Project Manager, Superintendent, Project Superintendent and staff.
• Work with Project Management to draft, review, finalize, issue and execute contracts.
• Communicate regularly with project managers on status of subcontracts and address any questions or issues that may have arisen.
• Receive, review for compliance and track insurance certificates.
• Use project tracking software to track change orders, change proposal requests, requests for information, contracts, insurance, payment applications, etc.
• Create, manage, scan and organize all files and folders, hard copy and on the computer.
• Managed day-to-day operation, maintained daily interactions with owner/subcontractors/vendors.
• Greet clients, answer phone calls, check voicemail, e-mails.
• Prepare/code invoices and check request.
• Track owner/subcontractors/vendors billing and payments.
• Receive, open, stamp, process mail daily.
• Prepare and submit Petty Cash Reports.
• Prepare and submit job related expense reports for Project Team and Management Team.
• Manage field employees hourly time.
• Manage HR related materials such as onboarding new employees, transfer employees, etc.
• Routine coordination with various vendors for Management Team and/or Project Team.
• Order Lunch for the Office Management Meetings and/or Project Team Meeting.
• Provide receptionist duties on a limited basis as needed.
• Perform other duties and projects as assigned.