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Administrative Services Assistant

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Administrative Services Assistant

Salary

$61,817.64 - $75,466.56 Annually

Location

Nevada City, CA

Job Type

Full Time

Job Number

202300283

Department

County Executive Office

Opening Date

06/21/2024

Closing Date

7/7/2024 5:00 PM Pacific

• Description

• Benefits

• Questions

Definition and Class Characteristics

Interviews will be held on July 16, 2024

We are seeking an administrative professional to serve in the County Executive Office. This key position provides core administrative support and office management in a dynamic role engaging with the community, county staff, and Board of Supervisors.

Are you dedicated to public service and have experience in office management and administrative support? Do you enjoy working in a collaborative, fast-paced environment with professionalism and an orientation toward outstanding customer service? If so, the CEO’s office would like to learn more about how you could demonstrate those serving our organization and community as our Administrative Services Assistant or Administrative Assistant II.

This position is a cornerstone for a dynamic County Executive Office. Duties include support for the County Executive’s scheduling, support for community meetings, contract management, fiscal support including credit card reconciliation, and day-to-day administrative support including answering phones and email, ordering supplies, etc.

You matter at County of Nevada. Your contribution, your worth, your ideas, all have a place here. We thrive on transparent and ongoing communication through employee newsletters, social media and hosted sites. We strive to be the best version of ourselves through continuous improvement. We learn and grow as a team. Best of all, you make a difference in the lives of our community every day.

We strive for excellence by embracing a high-performing organizational growth mindset, and we recognize and celebrate our contributions. We strive to develop sound and innovative public policy and deliver excellent services. On our team, you would be a crucial part of leadership that is responsible for putting these values to work.

The County of Nevada offers an extensive benefit package for this full-time, fully benefited position. In addition to a wide choice of medical plans and excellent dental and vision plans, our staff enjoy a full range of other benefits including complementary and voluntary life insurance, flexible spending accounts for medical expenses and dependent care, CalPERS retirement, a deferred compensation plan with both 457(b) and Roth options, and a tuition reimbursement program. Nevada County is also a qualifying employer for the Public Service Loan Forgiveness (PSLF) program (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) through the Department of Education.

We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided with reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

For more information, review thefull job description (https://www.governmentjobs.com/careers/mynevadacounty/classspecs/1075499?keywords=administrative%20services%20assistant&pagetype=classSpecifications) .

Benefits Guide

The Benefits Guide (https://www.nevadacountyca.gov/DocumentCenter/View/50968/Nevada-County-2024-Open-Enrollment-Benefits-Guide) is a comprehensive document for employees of the County of Nevada. Information contained in this summary of benefits is not a binding document. Refer to specific unit summaries and agreements (MOUs) (https://nevadacountyca.gov/475/Memoranda-of-Understanding-MOUs) for additional benefit information for each employee group.

Health Insurance

The County sponsored plan for 2024 is the PERS Gold PPO, but you can also choose plans from providers such as Anthem, Blue Shield, and PORAC (if you are a member) to suit your needs.

2024 Health Insurance Plans

• Anthem Select HMO

• Anthem Traditional HMO

• Blue Shield CalPERS Access+ HMO

• Blue Shield Trio HMO

• Kaiser HMO

• PERS Gold PPO (County sponsored plan)

• PERS Platinum PPO

• PORAC (Available to PORAC members only)

Flexible Spending Accounts

The County offers employees the option to contribute to a pre-tax medical FSA and dependent Care FSA.

Life Insurance

Voya is the County's life insurance provider. We offer the following products through Voya:

• Basic Accidental Death and Dismemberment

• Basic Term Life

• Optional Accidental Death and Dismemberment plans

• Optional Dependent Term Life

• Optional Term Life

Dental & Vision Insurance

Nevada County employees can opt to receive dental and vision insurance without opting for health insurance coverage as well. This will give employees more flexibility to match their choice of insurance plans to their specific needs. Delta Dental is the dental provider offered through Nevada County and VSP Vision Care is our vision care provider.

Retirement

The County is a member of the CalPERS retirement system and provides the opportunity for voluntary contributions to a 457 deferred compensation account through Nationwide by way of pre-tax and Roth payroll deductions.

CalPERS Miscellaneous Tiers:

Tier 1 (Classic-former employee originally hired on or before 12/13/12 and are returning to Nevada County) 2.7% @ 55

Tier 2 (Hired by a CalPERS employer between 12/14/12-12/31/12 and coming to Nevada County with less than 6 months between separation from former CalPERS employer and hire date with Nevada County) 2%@60

Tier 3 (Hired by first CalPERS employer on or after 1/1/13 or having a break in service of more than six months between another CalPERS employer and Nevada County) 2%@62

CalPERS Safety tiers:

Tier 1 (Classic-former employees originally hired on or before 12/13/12 and are returning to Nevada County) 3% @ 50.

Tier 2 (Hired by a CalPERS employer between 7/2411-12/31/12 and coming to Nevada County with less than 6-months between separation from former CalPERS employer and hire date with Nevada County) 3% @ 55.

Tier 3 (Hired by any CalPERS employer on or after 1/1/13) 2.7% @ 57.

We encourage you to visit the CalPERS home page,www.calpers.ca.gov, to search related information about the retirement plans noted here so that you fully understand what your retirement formula means to you.

NEVADA COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER

Any information on this page or documents and links are subject to change without notice.

Nevada County Human Resources Department

950 Maidu Avenue, Nevada City, CA 95959 (530) 265-7010 option 2

Human.resources@nevadacountyca.gov

www.nevadacountyca.gov

01

Which of the following choices best describes your level of education? Please attach a copy of your degree or college transcripts (unofficial are accepted) to be given full consideration.

• Did not graduate High School or GED

• High School or GED

• Some college: 0-119 units

• Associates Degree

• Bachelor's Degree

• Master's Degree

  02

  Please let us know the major subject area of your college education.

• Accounting

• Business Administration

• Economics

• Human Resources

• Public Administration

• Other

• Not Applicable-No Degree

  03

  Which of the following best describes your years of experience in office management, personnel administration, accounting, or other administrative services at a level equivalent to the Administrative Services Assistant with the County of Nevada.

• None

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 or more years

  04

  What is your supervisory experience?

• None

• Less than 1 year

• 1 year

• 2 years

• 3 years

• 4 or more years

  05

  The Administrative Services Assistant position will assist in the provision of departmental administrative services in several functional areas such as, but not limited to, budget and fiscal administration, personnel and payroll administration, facilities and equipment management, purchasing, records management, and supervision of administrative support staff. Please let us know what your skills may be in the tasks described.

• I have not had education, training, or experience in performing these tasks.

• I have had education or training in how to perform these tasks but have not yet performed it on the job.

• I have performed these tasks on the job. My work on these tasks was monitored closely by a supervisor or senior employee to ensure compliance with proper procedures.

• I have performed these tasks as a regular part of a job. I have performed them independently and normally without review by a supervisor or senior employee.

• I am considered an expert in performing these tasks. I have supervised performance of these tasks or am normally the person who is consulted by other workers to assist or train them in doing these tasks because of my expertise.

  06

  This position is in a public facing office that requires excellent interpersonal communication skills while using discretion, when working with a variety of stakeholders. Please describe your ability to effectively communicate in both formal and informal situations.

  07

  The Administrative Services Assistant is dedicated to meeting the expectations and requirements of internal and external customers. With that, this position can be very fast paced and requires the ability to handle several projects at once. What skills do you use when making adjustments to varying workflows and separating assignments? How do you react when faced with time constraints?

  08

  What is the single most important factor that must be present in your work environment for you to be successfully and happily employed?

  Required Question

Agency

County of Nevada

Address

950 Maidu Avenue

Nevada City, California, 95959

Phone

530 265 7010

Website

https://www.nevadacountyca.gov/

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