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Administrative Executive Assistant - Human Resources

POSITION DETAILS

"At Baruch College we believe that student success is everyone’s responsibility”

Aligned with Baruch's strategic vision, the Office of Human Resources is committed to delivering exceptional HR services to applicants, faculty, staff, and retirees. We work closely with departments to attract, nurture, empower, and retain a diverse and skilled workforce, pivotal to Baruch's standing and achievements.

As a key member of our team, the Executive Assistant to the Executive Director of Human Resources will report directly to the Executive Director of Human Resources. This proactive and organized individual will provide high-level support to our Executive Director, demonstrating exceptional communication skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment. Collaborating with HR team members and stakeholders is essential for understanding business objectives, developing documentation, and ensuring compliance with CUNY regulations, College policies, and collective bargaining agreements.

· Efficiently manage the Executive Director's calendar, scheduling appointments, meetings, and conference calls.

· Act as the main liaison for internal and external inquiries, screening calls and emails, and providing appropriate responses.

· Prepare and edit correspondence, reports, presentations, and other documents to a high standard.

· Assist in developing meeting agendas, preparing materials, and following up on action items.

· Maintain accurate records and files, both electronic and physical, ensuring confidentiality and security.

· Collaborate with team members and departments to streamline workflow and communication.

· Facilitate and assist with Executive Compensation Plan (ECP) onboarding processes, partnering with the division’s Talent Acquisition Team, (TAM) with tasks in organizing and liaising with relevant stakeholders to ensure a smooth onboarding process.

· Gather, organize, and maintain operational, financial, and administrative data, records, and information required by regulatory bodies, including the City University of New York (CUNY) and accreditation agencies. Ensure accuracy and completeness of reporting materials.

· Assist, maintain and update content on the Division's SharePoint Intranet, ensuring that information is current, relevant, and accessible to all stakeholders. Regularly review and optimize content to streamline communication and collaboration within the HR Division.

· Supervise HR receptionist, college assistant and interns.

· Handle special projects and initiatives, demonstrating flexibility and adaptability as required.

· Uphold the college's values and professional standards in all interactions and activities.

QUALIFICATIONS

Bachelor's Degree and four years' relevant experience required.

Other Qualifications:

• Must be a current CUNY employee.

· Proven experience in project management, with a track record of successfully delivering complex projects on time and within budget.

· Exceptional organizational skills and attention to detail, with the ability to prioritize and manage multiple tasks simultaneously.

· Excellent written and verbal communication skills, with the ability to articulate ideas clearly and concisely.

· Strong interpersonal skills and the ability to build rapport and trust with diverse stakeholders.

· Proficient in utilizing Microsoft Office 365 (Teams, SharePoint, Forms, and Excel).

CUNY TITLE OVERVIEW

Provides support to a Campus or University Executive, organizing and supervising unit activities.

• Creates appointment and meeting schedules, arranges meetings, and prepares for a variety of special events. Maintains an ongoing calendar of reports, deadlines, and key dates and incorporates these into a schedule.

• Coordinates Executive communications, including those requiring a high degree of sensitivity. May respond to public inquiries as well as requests from within the Campus/University community.

• Organizes, creates, and distributes key, complex management reports with a high degree of accuracy.

• Organizes, manages, and tracks written and email correspondence, maintaining logs and records of follow-up activities.

• Procures required internal and external resources and services and manages their utilization.

• May supervise office staff, performing basic Human Resources functions such as recruiting and interviewing.

• May perform related duties as assigned; may participate in special projects and efforts to improve unit effectiveness.

Job Title Name: Administrative Executive Assistant

CUNY TITLE

Higher Education Assistant

FLSA

Non-exempt

COMPENSATION AND BENEFITS

$62,411-$70,238; Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy using the Job ID or Title. Select "Apply Now" and provide the requested information. Candidates must attach a resume, cover letter.

CLOSING DATE

June 24, 2024.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

28598

Location

Baruch College