Job Information
City of New York College Aide/Assistant to the Deputy Comptroller for Administration in New York, New York
Job Description
The New York City Comptroller’s Office works to promote the financial health, integrity, and effectiveness of New York City government, in order to strengthen trust, secure a thriving future for all New Yorkers, and build a more just, equitable, and resilient city. Led by an independently elected citywide official, the comptroller’s office provides checks and balances needed to hold City government accountable for budgeting wisely, investing responsibly, operating efficiently, acting fairly, living up to its obligations and promises, and paying attention to the long-term challenges we face together.
The Bureau of Administration is committed to delivering strategic support services to strengthen and empower Office of the New York City Comptroller employees as they work toward ensuring the City's fiscal health. We provide service and support in a manner that promotes communication, transparency, and collaboration. These services include Human Resources, Procurement, Payment, Facilities Management, and Budget Management.
The prospective candidate must be capable of exercising independent judgment and maintaining confidentiality related to matters requiring handling of sensitive information. This position requires exceptional administrative skills and is ideal for a self-starter who can work both independently and in collaboration with others.
This is a part-time role for current college students only. The selected candidate may work up to 17 1/2 hours per week.
Responsibilities of this position include, but are not limited to:
Supports the daily operations of the Office of the Deputy Comptroller for Administration.
Acts as front desk receptionist and greets visitors in a professional and poised manner; screens and directs visitors to the appropriate personnel or location within the office and notifies the appropriate parties of their arrival.
Performs daily administrative/secretarial tasks, including managing calendars, scheduling meetings, prioritizing appointments, answering/screening phone calls, responding to inquiries and directing calls to appropriate personnel.
Tracks and responds to correspondence, drafts and/or edits internal and external memos, and bureau-wide announcements; prepares reports, and compiles spreadsheets.
Manages and requisitions office supplies; receives, sorts and distributes mail and correspondence.
Provides additional administrative support to the HR team and performs other related duties as may be required.
Assists with consistently evaluating unit operations and processes to clearly and concisely communicate opportunities for efficiencies.
Performs other related work as directed.
Qualifications
For Assignment Level I:
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school.
For Assignment Level II (Information Technology):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or closely related field, including or supplemented by 9 semester credits in an acceptable course of study.
For Assignment Level III (Information Technology Fellow):
Matriculation at an accredited college or graduate school. Employment is conditioned upon continuance as a student in a college or graduate school with a specific course of study in information technology, computer science, management information systems, data processing, or other area relevant to the information technology project(s) assigned, including or supplemented by 9 semester credits in an acceptable course of study. Appointments to this Assignment Level will be made by the Technology Steering Committee through the Department of Information Technology and Telecommunications.
SPECIAL NOTE
Maximum tenure for all Assignment Levels in the title of College Aide is 6 years. No student shall be employed more than half-time in any week in which classes in which the student is enrolled are in session. Students may be employed full-time during their vacation periods.
Additional Information
The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.