Job Information
City of Norfolk, Virginia Administrative Assistant I in Norfolk, Virginia
Administrative Assistant I
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Administrative Assistant I
Salary
$41,775.00 - $68,093.00 Annually
Location
Norfolk, VA
Job Type
Permanent Full-time
Job Number
12217
Department
Parks & Recreation
Division
Landscape Services
Opening Date
06/18/2024
Closing Date
6/30/2024 11:59 PM Eastern
Description
Benefits
Questions
Description
The City of Norfolk’s Department of Parks and Recreation is currently seeking a full-time Administrative Assistant I for its Bureau of Forestry Operations and Landscape Services. The Administrative Assistant I be responsible for the human resource function of the bureau, including Workmen's Comp files and manage personnel actions and files The individual will routinely perform financial duties, provide assistance to employees, efficiently respond to citizens, and supervise other office personnel.
Norfolk's Department of Parks & Recreation is proud to announce it has been awarded national accreditation by the Commission for Accreditation of Parks and Recreation Agencies. This ensures we will continue to provide quality recreational services that enrich the lives of Norfolk's residents.
Department Salary Hiring Range: $42,380 - $44,398
Essential Functions
Essential functions include but are not limited to:
Manages the human resource function of the bureau for approximately 125 full time employees, including payroll time entry, leave entry, in-boarding of new employees and provides payroll documents for approximately 45 seasonal workers to the temp services company.
Processes the documents for separation of employees from the city and submission of documents to fill vacant positions.
Manages the Lucity asset management system database tracking all time and task work performed and compiling required reports for VDOT reimbursements.
Manages the notification of on-the-job injuries to the workers compensation service provider.
Assists in the management of responses to the Norfolk Cares Call Center / MyNorfolk.
Provides assistance to both internal and external customers.
Supervises other office personnel.
Processes all the Bureau’s Financial obligations in the AFMS system.
Education/Experience
Work requires knowledge necessary to understand basic operational, technical, or office processes. Level of knowledge equivalent to four years of high school or equivalency.
Two years of clerical experience working with personnel, payroll and work management system databases. Two years of experience with Microsoft Office suite.
Additional Information & Requirements
May require ability to qualify for Virginia Crime Information Network (VCIN).
Driver's License not required.
Work Location: 2839 Dana Street, Norfolk, VA 23509
Work Hours: Monday – Friday 7:30 am to 4:00 pm
Signing Bonus: This position is eligible for a one-time $5,000 signing bonus for applications received on or after February 22, 2022. The signing bonus will be paid in two (2) increments: $2,500 upon completion of 60 days of employment, and $2,500 upon completion of your probationary period. To receive the signing bonus, you must be an active employee in good standing.
Regular full-time and permanent part-time employees may receive paid holidays, vacation and sick leave, employer paid pension plan, basic life insurance, voluntary participation in medical and dental, Section 457 deferred compensation, long-term disability, optional life insurance for self, spouse and children, medical and dependent care reimbursement plans, access to membership in credit union and employer provided parking.
Special project/grant employees are generally eligible for the same benefits of regular full-time employees; however, retirement, life insurance and participation in health plans vary depending upon funding and authorization.
Temporary/seasonal and part-time employees are generally only eligible for employer provided parking and access to membership in credit union.
Retirement
If you are hired October 5, 2010, or after to a position with City of Norfolk Retirement System benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
If you are hired January 1, 2022, or after to a position with Virginia Retirement System (VRS) benefits, you will be required to contribute five percent (5%) of your salary toward your retirement benefit. This will be a pre-tax payroll deduction.
The Tuition Assistance Program is established to encourage employees toward continued self-development and education. Permanent full-time and permanent part-time classified, unclassified permanent, full-time special projects, and constitutional employees who have completed six months continuous service will be eligible to apply. The applicant’s school of enrollment must be an accredited institution.
NOTE:
The benefits described above are broad generalizations. The specific benefits that an employee may be eligible for are governed by City regulations, as applicable to job type.
Non-City
Positions listed with a job type designation of "Non-City" are not subject to the benefits descriptions above. Refer to the content of the job posting for information regarding these positions.
01
The following Supplemental Questions are specific to the position for which you have applied to assist the hiring manager in screening applications for specific experience being sought. Please be specific in answering these questions as they will be used to evaluate which applications will be given further consideration in the process. Do not answer "see resume" or "see application" as these are not valid answers. Please note that if you are invited to be interviewed by the department, your responses to the following questions may be subject to verification.
I understand and will answer the following supplemental questions completely and thoroughly.
02
Please select the highest level of education you have completed.
High School Diploma/GED
Some College
Technical/Vocational Degree
Bachelor's Degree
Master's Degree
No education listed
03
Do you have experience generating purchase orders, monitoring budget spreadsheets, generating payments, and preparing deposits?
Yes
No
04
If you answered yes to the previous question, please describe your experience.
05
Do you have experience processing employee payroll?
I have no experience
Yes, I have under 2 years experience
Yes, I have under 4 years experience
Yes, I have more than 4 years experience
06
If you answered yes to the previous questions, how many employees?
07
Do you have experience with Peoplesoft?
Yes
No
08
Rate your experience with Microsoft Access (applicants may be subject to a skills assessment).
None
Beginner
Intermediate
Advanced
09
Do you have experience with a work management system capturing work task data and employee hours?
Yes
No
10
What work management system program have you used?
11
How many years of experience do you have with the work management system program?
I have no experience with work management programs
I have 1-2 years of experience
I have 3-4 years of experience
I have more than 4 years of experience
12
Please indicate your veteran status. (A copy of your long form DD-214 may be required)
I am not a Veteran
I am a Veteran
I am a Disabled Veteran
13
Are you a current or previous City of Norfolk employee?
Yes - I am a current City of Norfolk Employee
Yes - I am a previous City of Norfolk Employee
No - I am not a previous or current City of Norfolk employee
14
Do you have functional experience with PeopleSoft?
Yes
No
15
If you were referred for this position by a current City of Norfolk employee, please provide the employee's full name, department, and job title. If not, please indicate by typing "N/A."
Required Question
Agency
City of Norfolk
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