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+-----------------------------------------------------------------------+ | Administrative Assistant to the Museum Director | +-----------------------------------------------------------------------+ | Full-time administrative assistant to oversee the daily operations of | | the main o?ce of both the new Raclin Murphy Museum of Art and the | | Snite Research Center in the Visual Arts (formerly the Snite Museum | | of Art). This position will physically be based in the Snite Research | | Center, which is the location of the main museum administrative | | office. This position will assist the museum director/sculpture | | curator, Dr. Joseph A. Becherer, with donor correspondence and | | mailings, making travel arrangements for him and museum guests, and | | organizing and staffing museum events and council meetings. | | | | - Be the initial contact for all requests by other University units | | to hold events or programs in either museum building. Once the event | | request is approved by the directors, then schedule the event's A/V | | request, and work with the Museum's security coordinator and | | building housekeepers to schedule their assistance as needed. | | | | -Prepare mailings to council, donors, etc., including the generation | | of mailing labels and preparing FedEx shipments using the online | | system. | | | | -Greet visitors when they access the admin level to meet with the | | Museum Director or other senior museum staff. Answer the main phone | | lines for both buildings, screen and route calls, provide general | | information to callers. Run errands on campus and distribute the | | mail. | | | | -Assist the Museum Director with all details of the annual and spring | | Museum Council meetings, such as ordering the meals, refreshments, | | supplies, and A/V tech needs for the meetings. Handle the | | registration forms and answer guests' questions about event details. | | Staff the meetings. | | | | -Book hotel rooms and other travel arrangements as needed for the | | Museum Director and museum guests. They will oversee all | | accommodations, especially those forVIPvisitors and artists visiting | | the museum. | | | | -Special Events: Assist with planning meals, scheduling A/V tech, | | chairs, tables, etc., for evening and weekend museum events, such as | | exhibition receptions, breakfasts, lunch, and dinner meetings. This | | includes sta?ng them to greet guests, supervise set-up and clean-up. | | | | -Using BuyND, order o?ce supplies, coffee, tea, water, etc., for | | museum staff break rooms in both buildings and handle o?ce equipment | | repairs, supplies, etc. Enter Maintenance requests into the | | campusAIMsystem. | | -Assist the two Museum Directors by typing and proo?ng their written | | correspondence and other drafts as needed. | +-----------------------------------------------------------------------+ | - Education: Bachelor's degree (4 years) | | | | {=html} | | | | | | - Experience: 1 to 2 years | | | | {=html} | | | | | | - Degree (Knowledge): BA in Art, Art History, Humanities, Business, | | English or Communications. | | | | {=html} | | | | | | - Skills: Accurate typing at a minimum of 40 words a minute. | | Proficiency with Word and Excel software. Must possess a flexible | | attitude, good people skills, a customer-service attitude, | | professional telephone manners, and excellent proofreading | | skills. Must be detail-orientated and work well with various | | people (museum colleagues, volunteers, donors, the general | | public, etc.). | | | | {=html} | | | | | | - Physical requirements: Keyboarding, setting up tables and chairs | | for events, and delivering mail and packages between buildings. | +-----------------------------------------------------------------------+ | - Experience organizing events and using anyUNDonline systems | | (BuyND, TravelND, etc.) is preferred. | +-----------------------------------------------------------------------+ | Please apply by July 21 to the job posting on the University of Notre | | Dame's job site. | +-----------------------------------------------------------------------+ | Raclin Murphy (41000) | +-----------------------------------------------------------------------+ | raclinmurphymuseum.nd.edu | +-----------------------------------------------------------------------+ | Academic Aff / Museum Administration | +-----------------------------------------------------------------------+ | NIC 2 Coordinator | +-----------------------------------------------------------------------+ | $44,000 to $47,000, commensurate with experience | +-----------------------------------------------------------------------+ | Bi-Weekly | +-----------------------------------------------------------------------+ | S3 - FT Non-exempt Hourly | +-----------------------------------------------------------------------+ | Office/Clerical | +-----------------------------------------------------------------------+ | Full-time | +-----------------------------------------------------------------------+ | 8:00 a.m. to 5:00 p.m. Monday through Friday, with occasional sp