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+-----------------------------------------------------------------------+ | DEI and Academic Conferences Coordinator | +-----------------------------------------------------------------------+ | TheDEIand Academic Conferences Coordinator provides critical support | | to two important pillars within the College of Engineering: the | | diversity, equity, and inclusion activities led by the | | college'sDEIProgram Director and Associate Dean for Diversity and | | Faculty Development and the local, national, and global academic | | conferences and workshops sponsored by faculty members within | | Engineering, in partnership with relevant institutions and | | organizations. | | | | - TheDEIand Academic Conferences Coordinator will provide | | administrative support to the activities and events spearheaded | | by the college'sDEIProgram Director (PD) and Associate Dean for | | Diversity and Faculty Development (AD). Responsibilities will be | | both strategic and logistical in nature and will include (but are | | not limited to): planning and executing initiatives related | | toDEIin alignment with the vision of the PD and AD; managing the | | budget for one of the related recurring programs; ordering | | equipment, supplies, and food; initiating reimbursements and | | payment requisitions; assisting with communications; etc. This | | position will also administer special summer programs for | | precollege and existing students, including logistical | | coordination for programs already in existence (e.g. the | | Engineering Summer Undergraduate Research Experience, E-SURE) and | | programs that are in development as part of the college's | | strategic priorities to provide more opportunities to interested | | current and prospective students. In partnership with the | | college's Undergraduate Program Coordinator, they will manage | | the funding application process, which is critical to the | | operations of these programs and students' abilities to | | participate. They will also select and train Research Assistants | | (RA's) for these Engineering initiatives, will coordinate with | | other departments regarding their summer programs, and will serve | | as a resource to program attendees, connecting them with the | | appropriate campus department for inquiries related to housing, | | dining, and otherprogram-related needs. | | - For academic conferences and workshops approved for college-level | | support, this position will work with the designated faculty | | member(s) to ensure the efficient and successful execution of the | | event, from inception to completion. Related responsibilities | | include: assessing all space needs (including meeting space, | | lodging, dining, etc.); booking the event through the appropriate | | avenues (ExperienceND or off-site, as required) and remaining a | | constant point of contact throughout the process; planning the | | budget for the event (including any fees for project management); | | approving and overseeing financial transactions related to the | | execution of the conference/workshop; managing the registration | | process for attendees; coordinating the abstract submission, | | publicity, design, printing, etc. and partnering with | | the college's Communications team, as appropriate; preparing all | | required project reporting; and handling other issues and
| questions that may arise in the course of event planning and | | execution. | | - In association with this position's other responsibilities, the | | occupant may also assist with recruitment activities and planning | | strategies for the college, along with special projects and/or | | initiatives tied to Engineering priorities. | | | | | | | | Please note that this is a 3-year limited-term position with the | | possibility of renewal. | +-----------------------------------------------------------------------+ | - At least 3 years of experience | | - Associate's degree or up to 3 years of college or technical | | school (or the equivalent in additional work experience) | | - A commitment to and experience with facilitatingDEIinitiatives; | | demonstrated ability to plan, | | organize, and execute processes and events, with the agility to | | pivot across a variety of event types (e.g. domestic and | | international, those with audiences small and large, | | conferences/workshops in association with professional | | organizations and/or other institutions, etc.); excellent | | organizational skills, attention to detail, and the ability to | | work independently; proactive team member who takes initiative | | and effectively prioritizes competing demands; strong verbal and | | written communication skills to be able to communicate | | effectively with a diverse group of stakeholders, both internal | | and external; a professional, courteous, and helpful attitude; | | where necessary for the execution of academic conferences and | | events occurring globally, the ability to execute deliverables in | | various time zones | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | | +-----------------------------------------------------------------------+ | Dean's Office-Coll. of Engineering (31000) | +-----------------------------------------------------------------------+ | https://engineering.nd.edu/ | +-----------------------------------------------------------------------+ | University Operations / Events Planning | +-----------------------------------------------------------------------+ | NIC 3 Technician | +-----------------------------------------------------------------------+ | $17.50 - $26.75, Commensurate with experience | +-----------------------------------------------------------------------+ | Bi-Weekly | +-----------------------------------------------------------------------+ | S3 - FT Non-exempt Hourly | +-----------------------------------------------------------------------+ | Service/Maintenance | +-----------------------------------------------------------------------+ | Full-time | +-----------------------------