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Reference #: 24001643 Description Temple University's Klein College of Media and Communication is searching for a Sr Department Administrative Specialist BecomeapartoftheTemplefamilyandyouwillhaveaccesstothefollowing:

Fullmedical,dental,and visioncoverage Paid time off 11PaidHolidays(includingthedayafterThanksgiving&winterbreak) Tuition remission - eligible employees and their dependents can obtain a degree TUITION-FREE Agenerousretirementplanandsomuchmore! SalaryGrade: T24 Learnmoreaboutthe"T"salarystructurehere:https://careers.temple.edu/sites/careers/files/documents/TSalaryStructure.pdf

Job Summary: The Sr. Administrative Specialist (Office Manager) in Klein College of Media and Communication's Advertising & Public Relations/CSI Departments is responsible for addressing the department's students' and faculty's inquiries, requests, and needs.The Sr. Administrative Specialist maintains a smooth operation of the department's academic office working with the Department Chair, Assistant Chairs and Sequence Heads. The Sr. Administrative Specialist assists faculty search committees with searches, setting up accurate and updated filing system of all applications, scheduling candidate site visits, make hotel and travel arrangements, reserving rooms, organizing lunch, scheduling itinerary for the day and following up with candidate after visit. The Sr. Administrative Specialist (Office Manager) will work with the Chair/Assistant Chair of the department to create a course schedule for each semester and update all course sections in Banner INB.  These scheduling tasks will include the assignment of meeting times, instructional methods, primary instructors/TAs and appropriate classrooms for the curriculum of each course; monitoring of maximum capacity during student registration periods and corresponding to students if courses need to be cancelled by the department. Performs other duties as assigned.

Required Education & Experience: *At least three years of related administrative experience, preferably in a higher education environment. An equivalent combination of education and experience may be considered

Preferred: *Bachelor's degree. *Knowledge of university-level operations. *Proficiency with Microsoft Office Suite and advanced spreadsheet, database and design presentation.

Required Skills & Abilities: * Excellent customer service skills and strong attention to detail. * Demonstrated ability to make sound judgment. * Exceptional computer skills, including Microsoft Office Suite. * Strong written and verbal communication skills, along with the ability to effectively interact with a diverse population of students, administrators, faculty, and staff *Ability to multitask and meet tight deadlines. *Demonstrated ability to prioritize work well and focus on completion of tasks. *Must be an effective problem solver and facilitation

Temple University is committed to a policy of equal opportunity for all in every aspect of its operations, including employment, service, and educational programs. The University has pledged not to discriminate on the basis of age, color, disability, marital status, national origin or ethnic origin, race, religion, sex (including pregnancy), sexual orientation, gender identity, genetic information or veteran status.

Compliance Statement: In the performance of their functions as detailed in the position description, employees have an obligation to avoid ethical, legal, financial, and other conflicts of interest to ensure that their actions and outside activities do not conflict with their primary employment responsibilities at the institution.Employees are also expected to understand and be in compliance with applicable laws, University and employment policies and regulations, including NCAA regulations for areas and departments which their essential functions cause them to interact.

Temple University's Annual Security and Fire Safety Reportcontains statistics, po icies, and procedures related to campus safety. Go here to review: https://safety.temple.edu/reports-logs/annual-security-report You may request a copy of the report by calling Temple University's Campus Safety Services at 215-204-7900.

Primary Location:Pennsylvania-Philadelphia-Main Campus-Weiss Hall

Job:Staff Schedule:Full-time Shift:Day Job Employee Status:Regular

Temple University values diversity and is committed to equal opportunity for all persons regardless of age, color, disability, ethnicity, marital status, national origin, race, religion, sex, sexual orientation, veteran status or any other status protected by law.