FirstBank Jobs

Administrative Assistant II

Job Summary

Performs administrative assistant support work of moderate complexity.

Essential Functions

Incumbent will be responsible for higher level office support functions. These could include, but are not limited to:

• Provide direct administrative support to contribute to the management of lab and office. Maintain personnel files, including CV, conflict of interest forms, organize meetings and special notification and updates as necessary.
• Incumbent will coordinate editorial endeavors, maintain calendar and provide general administrative support.
• Coordinate with all internal and external funding contacts along with lab manager to keep track of expenses and provide monthly reports on budget and expenditures.
• Assist with grant writing and report preparation. Will assist in providing supplementary information during grant application and budget preparation.
• Arrange accommodations and prepare itineraries for travel; prepare and submit travel expense reports.
• Must be able to work independently to solve problems; review correspondence and respond appropriately to issues that need to be addressed.

Physical Effort

This position is primarily sedentary. Minimal physical effort is required for this position. There may be some walking between office and collaborator's laboratories

The University of Pittsburgh is committed to championing all aspects of diversity, equity, inclusion, and accessibility within our community. This commitment is a fundamental value of the University and is crucial in helping us advance our mission, which includes attracting and retaining diverse workforces. We will continue to create and maintain an environment that allows individuals to discover, belong, contribute, and grow, while honoring the experiences, perspectives, and unique identities of all.

The University of Pittsburgh is an Affirmative Action/Equal Opportunity Employer and values equality of opportunity, human dignity and diversity. EOE, including disability/vets.

Assignment Category: Part-time regular

Job Classification: Staff.Administrative Assistant II

Job Family: Administrative Support

Job Sub Family: Clerical

Campus: Pittsburgh

Minimum Education Level Required: Associate's Degree

Minimum Years of Experience Required: 3

Will this position accept substitution in lieu of education or experience: Combination of education and relevant experience will be considered in lieu of education and/ or experience requirement.

Work Schedule: Monday - Friday; 8:30am - 5:00pm

Work Arrangement: Monday - Friday; 8:30am - 5:00pm

Hiring Range: TBD Based Upon Qualifications

Relocation_Offered: No

Visa Sponsorship Provided: No

Background Check: For position finalists, employment with the University will require successful completion of a background check

Child Protection Clearances: Not Applicable

Required Documents: Resume

Optional Documents: Not Applicable

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