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Reference #: R3018 Morgan, Lewis & Bockius LLP, one of the world's leading global law firms with offices in strategic hubs of commerce, law, and government across North America, Asia, Europe, and the Middle East, is seeking an Administrative Practice Assistant to support the Litigation and CBT practice groups. Reporting to the Office Manager, the Administrative Practice Assistant will be responsible for providing a broad range of administrative support to our firm's practice groups in an environment where superior client service is emphasized and practiced.

This position will reside in the Pittsburgh office with a hybrid in-office/remote working schedule.

Key responsibilities of this position include: Maintaining case and client files including uploading electronic files to a document management system. Processing new business intake and related forms. Draft engagement letters Update monthly chart for Associates and Advisors Update eRoom/Clientsite, document in FileSite and incorporate into working plan document Time entry, answering phones and taking messages, scheduling appointments and coordinating meetings; arranging audio and video conferences. Processing expense reports, check requests, scanning, copying, coordinating incoming/outgoing mail, faxes and emails, word processing, arranging travel and preparing travel itineraries. Managing attorney calendars. Provide legal research, case support and project assistance. Other duties as assigned.

Experience/Qualifications: Bachelor's degree from a four-year college or university, or relevant experience. Must have strong ability to format documents in MS Office programs including Word, Excel, and PowerPoint. Demonstrated proficiency in iManage, Microsoft Excel, Outlook, and PowerPoint. Proficiency in Outlook and database applications and ability to adapt to new software programs. Strong organizational skills, attention to detail, the ability to balance multiple tasks in a fast-paced environment, and the ability to manage confidential information with discretion. Excellent written/verbal communication skills, strong interpersonal skills, and the ability to work independently and as part of a team. Ability to prioritize and balance competing demands and meet deadlines in a fast-paced professional environment. Flexibility to work overtime is required.

OTHER QUALIFICATIONS AND REQUIREMENTS: To perform the job successfully, an individual must demonstrate the following knowledge skills and abilities:

Written communication skills Verbal communication skills Customer service skills Interpersonal skills Self-starter Teamwork Problem solving skills Ability to adapt to change and balance competing demands Ability to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients and vendors. Basic arithmetic skills (add, subtract, multiply, divide all units of measure) Ability to carry out detailed, but uninvolved written or oral instructions and deal with problems in routine situations COMPUTER SKILLS

To perform this job successfully, an individual must have a basic knowledge of / be proficient in the following software:

Microsoft Office Adobe Acrobat Professional Nuance Scansoft PDF Converter Chrome River Kronos iManage

PHYSICAL DEMANDS:

While performing the duties of this job, the employee is regularly required to sit and may occasionally be required to move about.  The employee is also regularly required to use a computer, involving substantial movements of the wrists, hands and fingers.  The employee is also required to regularly communicate with others. The employee may also occasionally be expected to lift and/or move up to 10 pounds with assistance. Specific vision abilities required by this job include: close vision and ability to adjust focus.

WORK ENVIRONMENT

The noise level in the work environment is usually mode ate. Morgan, Lewis & Bockius LLP is committed to equal employment opportunity and providing reasonable accommodations to applicants with physical and/or mental disabilities. We value and encourage diversity and solicit applications from all qualified applicants without regard to race, color, gender, sex, age, religion, creed, national origin, ancestry, citizenship, marital status, sexual orientation, physical or mental disability, medical condition, veteran status, gender identity, genetic information, or any other characteristic protected by federal, state, or local law.

Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment qualified applicants with arrest and conviction records.

California Applicants: Pursuant to the California Consumer Privacy Act, the following link contains the Firm's California Consumer Privacy Act Privacy Notice for Candidates which explains the categories of personal information that we collect and the purposes for which we use such personal information. CCPA Privacy Notice for Candidates Morgan Lewis & Bockius LLP is also an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

If you are interested in applying for employment with Morgan Lewis and need special assistance or an accommodation to use our website or to apply for a position, please call or email the following contacts: Professional Staff positions - 1.888.534.5003 / talent.acquisition@morganlewis.com

Morgan, Lewis & Bockius, LLP reasonably accommodates applicants and employees who need them to perform the essential functions of the job because of disability, religious belief, or other reason protected by applicable law. If you believe you need a reasonable accommodation during the application process, please contact Talent Acquisition at  talent.acquisition@morganlewis.com.

Morgan Lewis  is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.