Job Information
Robert Half Office Administrator in Plaquemine, Louisiana
Description
Robert Half is partnering with a wonderful client in Plaquemine, LA that is searching for an Office Administrator/Billing Specialist to join their team. This is a great opportunity to join a well-established company offering a wonderful work culture.
Requirements
Responsibilities:
Provide front desk reception coverage welcoming, assisting, and directing visitors to the relevant office/personnel
Carrying out clerical duties such maintaining general office files, including job files, vendor files, personnel files, and other files related to the company’s operations
Carries out administrative duties such as typing, data entry, copying, scanning, answering phone calls, taking and distributing messages, responding to emails, and preparing documents, including office correspondence, memos, resumes, and presentations
Prepare outgoing mail; sorts and distributes incoming mail. Coordinates the pick-up and delivery of express mail services (FedEx, UPS, etc.)
Schedules meetings, manage agendas, calendars, travel plans and appointments for upper management
Coordinate and host activities throughout the company to ensure efficiency and maintain compliance with company policy
Order and maintain office amenities such as coffee, beverages, lunches, and snacks for staff and customers
Track and replace office supplies, equipment, and furniture as necessary to avoid interruptions in standard front office procedures
Assist in coordinating maintenance of office facilities and equipment
Submit reports and prepare proposals and presentations as needed
Assist in development of office policies and procedures, and ensure they are implemented appropriately
Identify opportunities for process and office management improvements, and design, and implement new systems
Adhere to office budget
Assist with payroll, and ad-hoc HR projects as needed
Assist with bookkeeping tasks such as invoicing, and accounts payable as needed
Qualifications:
Relevant degree preferred
Prior experience in an office setting preferred
Highly computer literate with proficiency in email, MS Office Suite, and related business and communication tools
Self-motivated
Time management skills
• Strong organizational skills, attention to detail, and ability to multi-task
Strong verbal and written communication skills
Ability to establish and maintain effective working relationships with supervisors, other employees, and customers
Deliver strong customer service
Always represent the organization in a positive and professional manner
Strong critical thinking and problem-solving skills.
Ability to maintain composure & professionalism
Ability to exhibit good judgment, honesty, integrity, responsibility, and punctuality through the utilization of professional work standards.
Ability to work autonomously and as part of a team
Comfortable handling confidential information.
Basic familiarity with common procedures and functions of business and accounting
For confidential consideration, please apply! Thank you for your interest in Robert Half!
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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