Job Information
Robert Half Sr. Administrative Assistant in Pleasanton, California
Description
Robert Half is looking for a Senior Administrative Assistant who is ready to roll up their sleeves and get to work! This role is a contract to permanent position in Pleasanton, CA in a fast paced and high demand environment.
The Senior Administrative Assistant responsibilities will include:
• Manage and maintain executive calendars, including scheduling meetings, appointment and travel arrangements.
• Coordinate and organize internal and external meetings, conferences, and events.
• Prepare and distribute correspondence, reports and presentations as needed.
• Maintain customer and prospect databases, ensuring data accuracy and integrity.
• Collaborate with sales and marketing teams to organize events, conferences, and promotional activities. Ability to compile, review and submit assigned expense reports
• Support in the area of facilities management
• Support the Operations department on an as needed basis (i.e., cover vacation) as a backup shipper. The ability to lift 50 lbs., bend, twist, squat, reach, and stand is needed.
• Oversee the maintenance and operations of our Professional Education Labs. Including but not limited to surgeon travel, lab inventory and setup.
• Support facility by maintaining office and snack supplies, mail distribution, greeting visitors and other basic administrative tasks.
• Maintain confidentiality and handle sensitive information with discretion.
• Assist in special project and initiatives as assigned
• Other duties as assigned
Requirements:
• HS diploma (associate degree+ preferred) or equivalent with 5+ years of experience in a similar position.
• Experience supporting Marketing and Sales departments a plus.
• Strong organizational skills and the ability to successfully multi-task
• Ability to work under pressure and prioritize
• Proficiency in Microsoft, GSuite and relevant software applications.
• Strong attention to detail
• Ability to follow through without being asked.
• Ability to operate office equipment including printers, copiers, fax machines and multimedia instruments.
• Sound decision-making abilities.
• Ability to work independently and collaborate with cross-functional teams.
• Strong written and verbal communication skills.
• Approachable; willing to jump in to support, lead and/or assist.
• Strong oral and written communication skills
• Ability to collaborate and build effective relationships at all levels of the organization.
• The ability to lift 50 pounds, bend, squat, twist, and reach.
If you're interested in this Senior Administrative Assistant role, submit your application to be considered today!
Requirements • Must possess a minimum of 5 years of experience as an Administrative Assistant or in a similar role
• Proficient in using Microsoft Office Suites and Microsoft Outlook
• Familiarity with Google Suite and Asana is required
• Proven experience in Calendar Management, Expense Management, and Project Scheduling
• Ability to make Travel Arrangements and manage Schedule Travel
• Experience in Documentation and Administrative Assistance
• Proficiency in using Concur for travel and expense management
• Must have experience in Event Coordination
• Strong organizational skills with the ability to manage scheduling effectively
• Excellent communication and interpersonal skills
• Ability to multitask and prioritize tasks in a fast-paced environment
• High attention to detail and problem-solving skills.
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .