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Description

Hennebery Eddy Architects seeks an Office Administrator to perform a variety of receptionist and administrative tasks, provide general staff support, and represent our firm in a timely and professional manner. To be successful in this role, you should be proactive, well-organized, have great time-management skills, and be able to act without guidance. We are looking for an individual that takes pride in creating that exceptional first impression and maintaining a welcoming and professional office environment for both external and internal customers. This position is located in Portland, OR and requires attendance in the office Monday through Friday from 8:00 am to 4:30 pm.

Responsibilities include but are not limited to:

Office Administration/Support

• Phone reception and front door attendance.
• Office hospitality including making coffee, cleaning conference rooms, setting up and breaking down meetings, community food replenishment, and anything else that contributes to a pleasant, clean, and organized office environment.
• Manage office-wide event calendar; plan, schedule, and execute quarterly all-staff lunches and internal gatherings.
• Coordinate vendor presentations.
• Order and stock supplies.
• Office housekeeping including dishwasher management, restocking clean dishes and utensils, and oversight of refrigerator cleanliness.
• General office maintenance coordination, which involves being the landlord liaison (carpet cleaning, janitorial service, light bulb replacement) and coordination of outside vendor repairs (appliances and furniture).
• General staff support including mail sorting, delivery coordination, small equipment check-outs. This role is the go-to person for office administration needs and will need to manage various one-off requests on a regular basis.
• Continual oversight of office appearance throughout the day.
• Assist with new hire onboarding as needed.
• Attend Monday staff meetings; prepare and electronically distribute meeting minutes.

Accounting and Project Management Support

• Assist with gathering receipts and entering corporate credit card transactions into our accounting software.

Organizational Management

• File paper documents and architectural drawings as instructed by others.
• Coordinate on- and off-site file archiving.

Qualifications

• Great interpersonal skills and social intuitiveness
• "Can do" customer service-oriented attitude
• Excellent oral and written communications skills
• Discretion and confidentiality
• Outstanding time management skills with the ability to be flexible
• Experience using office equipment
• Exceptional organizational skills and attention to detail with an ability to think proactively and prioritize
• Appropriate sense of urgency dependent on the situation
• Take pride in your work and that of Hennebery Eddy Architects
• Proficiency in Microsoft Office Suite
• Experience using a multi-line "soft" phone system a plus
• Able to lift boxes and files up to 50 pounds
• Two years of experience in a similar role preferred
• Minimum of three references preferred

To Apply

For consideration, please submit a PDF with your cover letter and resume.

About Hennebery Eddy

Headquartered in Portland, Oregon, we serve clients throughout the West with additional locations in Bend, Oregon, and Bozeman, Montana. Hennebery Eddy was named the 2018 firm of the year by the AIA Northwest & Pacific Region are also recognized as a JUST Organization through the International Living Future Institute, reflective of the firm's long-standing commitment to equity and social justice. Visit www.henneberyeddy.com to learn more.

Benefits

Hennebery Eddy offers a comprehensive benefits package including but not limited to competitive health plan options, flexible paid time off, monthly hybrid work stipend, paid volunteering days, a community service scholarship, a sabbatical program, and reimbursements for professional development, licensure, and certification.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Hennebery Eddy Architects, Inc., is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.

https://www.applicantpro.com/j/3413634-824000