Job Information
BYU Geography Department Office Manager in PROVO, Utah
The Geography Department Office Manager is integral in creating a welcoming place of safety and belonging for all our faculty, students, and staff. This position oversees and facilitates department operations and resources, budgets, human resources, long-term planning, and department events. Apply today!
Note: Please include a cover letter with your resume and application.
What You'll Do in This Position:
Financial Management
Oversee department budgets and financial transactions, including accounting for purchases related to day-to-day operations
Facilitate faculty research account spending and reconciliation
Oversee scholarship and endowment accounts and distribution, including monitoring of Experiential Learning Funds
Approve purchases and reconcile expenses
Proxy and/or approve expense reports for faculty
Maintain stewardship over department purchasing card, university campus cards, and travel cards for faculty
Faculty, Student, and Auxiliary Management
Support faculty recruitment and hiring, including full-time and adjunct faculty interview processes
Manage HR system needs for student employees
Provide advisement and internship support as needed
Serve on department, college, and university committees as requested by administration
Provide support for Cartography and ThinkSpatial student mapping services and for Weather Station data gathering
Office Management
Oversee a small team of student office assistants, including hiring, training, and ongoing development and mentoring
Provide administrative assistance to department chair including rank & status, stewardship, scholarships, outreach, etc.
Prepare and submit academic course schedules for each semester and term
Serve as records management liaison
Handle all alumni outreach and public relations, including updating department website and social media
Purchase and inventory office supplies
Hosting & Travel Management
Organize department events and lectures, including all decisions related to scheduling, venues, catering, publicity, and advertising
Coordinate both student and faculty travel, including travel spend approvals, obtaining flights, lodging, and transportation, and supporting expense reports after travel
What qualifies you for this role:
Required
A firm commitment to the mission of BYU
2 years of college and 3 years office experience, or equivalent combination of education & experience
Basic computer skills and financial knowledge
Office management and organizational experience
Public relations skills, including ability to interact with students, faculty, alumni, and university personnel
Ability to quickly and effectively adapt to changing circumstances
Strong organizational skills and ability to manage multiple projects with a detail-oriented mindset
Self-motivated, with ability to solve problems creatively and effectively
Ability to maintain confidentiality and discretion when dealing with sensitive information
Preferred
Bachelor's degree and 3 years on-campus office experience, or 5+ years of off-campus office experience
Familiarity with Workday and university policies and procedures
Pay Level: 48
This posting will close at midnight on the close date, 12 Feb 2025.