Job Information
Health Solutions Executive Administrative Assistant in Pueblo, Colorado
Health Solutions is a premier wellness center focused on whole person care. With over 400 employees in Southern Colorado, you would be joining a mighty team of support and administrative staff, clinicians, physicians, nurses, and others in our efforts to improve the health and wellbeing of our community.
We're looking for an Executive Administrative Assistant to the Vice President of Outpatient Operations for Health Solutions to be located at 41 Montebello Road, Suite 208, Pueblo, CO.
What You'll Be Doing
Executive Administrative Assistants at Health Solutions must have the ability to support and interact with a high-level management team and stakeholders. This position will provide administrative support and perform numerous duties, including scheduling, written correspondence, emailing, handling visitors, data collection and reporting, project management and oversight, as well as managing and coordinating events. Must have above average communication and organizational skills, excellent customer service skills, ability to think critically, anticipate the needs of the assigned Vice President, and enjoy working with multiple teams. Exceptional level of reliability and dependability required.
Specifically, the Executive Administrative Assistant, under the supervision of the Vice President of Outpatient Services, will:
Maintain strict confidentiality of sensitive and protected information; Establish a working relationship with internal staff; Receive executives, business associates, employees, and the general public both in person and on the telephone in a professional and courteous mann Prepare, manage, and edit correspondence; Design and maintain files; Manage and maintain documents and reference materials and prepare materials for meetings; Manage and monitor schedules, appointments and travel arrangements; Arrange and coordinate meetings and events; Record, transcribe and distribute minutes of meetings; Monitor, screen, respond to and distribute incoming/outgoing communications; Coordinate and manage major projects based on assignments and see through to completion; Continually assess operating practices and collaborate for improvements where necessary; Manage and reconcile credit card expenditures; Other duties and special projects as requested or assigned. Physical Requirements:
Requires standing, sitting, driving, and walking for prolonged periods of time Occasionally lifts and carries items up to 20 pounds Requires working under stress in emergency situations Requires normal range of hearing and eyesight to record data electronically and communicate with clients Occasional exposure to communicable diseases and bodily fluids Requires frequent use of hands and fingers to operate a computer keyboard and mouse
What You'll Like About Us
Competitive pay $55,714 annually Generous benefits package. For most positions, includes paid holidays, PTO, EAP, tuition reimbursement, retirement, insurances, FSA, and a premier wellness program Insurance: Medical, Dental, and Vision, with low deductibles. Also, Wellness benefits program available. HS Funded: EAP, Teladoc, LifeLock, Direct Path, Life and AD&D, LTD Retirement 403(b) with employer match up to 6% Additional Insurance: FSA, Voluntary Life, Allstate Voluntary benefits, and pet insurance Childcare Flexible work schedule Employee recognition and annual celebrations Warm and friendly work environment based on accountability, human kindness, and acceptance of diversity in which staff respect and learn from one another Opportunities to serve our neighbors in Pueblo, Huerfano, and Las Animas counties Qualifications What We're Looking For The Must-Haves
Bachelor's degree or higher 2-4 years experience providing administrative support Education/training in organizational management Exceptional customer service skills Proficiency with Office software (Word, Excel, Publisher, PowerPoint, Visio Pro essional, Microsoft Teams) Colorado driver's license, good driving record, and access to reliable transportation during work hours What We'd Like to See in You The Nice-to-Haves
Experience in the medical and/or behavioral healthcare field
Health Solutions expects all staff to:
Adapt to change in the workplace and use change as an opportunity for innovation and creativity; Take ownership of problems, brainstorm problem resolutions, use sound judgment in selecting solutions to problems, and demonstrate consistent follow through; Possess the job knowledge and skills to perform the fundamental job functions, and assume greater responsibility over time regarding the scope