Job Information
Goddard Riverside Administrative Assistant in Queens, New York
Administrative Assistant
Job Details
Job Location
Hillside Sanctuary Site - Queens, NY
Education Level
High School Diploma/ GED
Salary Range
$40,000.00 - $45,000.00 Salary/year
Job Shift
9:00am to 5:00pm
Description
Organization Overview: The Goddard Riverside Community Center (Goddard Riverside) and the Stanley M. Isaacs Neighborhood Center (Isaacs Center) are well-established Manhattan community-based agencies that support services to approximately 30,000 New Yorkers. We are two of New York City’s leading human services organizations meeting the needs of children, youth and families, homeless individuals, and older adults through-out Manhattan and New York City. We work every day for a fair and just society where all people have the opportunity to make choices that lead to better lives for themselves and their families. The Isaacs Center focuses primarily on the needs of children and low-income families, out-of-school and out-of-work youth, and aging New Yorkers. We operate at community centers located in the neighborhoods of East Harlem and Yorkville, and seek to deliver programs that are impactful, innovative, and intergenerational.
Program Description: Goddard Riverside is excited to announce the agency is diving back into settlement roots and becoming a resource to Asylum Seekers in New York City! Goddard’s newest endeavor will be a Sanctuary Site for Asylum Seeking families. This site will be a place where families can feel safe, receive resources and support, while becoming acclimated and part of the community.
Purpose of Position: In order to efficiently run this program, we are looking for an Administrative Assistant (extraordinaire) to provide oversight of daily office operations for our team!
Schedule:Monday through Friday 9:00 am to 5:00 pm
Salary Range:$40,000 to $45,000
Roles, Responsibilities, and Essential Duties
1.) Administrative and Office Management:
Organize outlook calendar and send out appropriate meeting schedules to staff
Document meeting notes of case conferences, staff meetings, and house meetings
Responsible for daily office operations including working with vendors, ordering, monitoring and overseeing supplies for teams.
Have full knowledge of all office equipment including telephone system, computers, fax machine and printers; report and follow up on any repairs needed.
Responsible for submitting invoices, Purchase Orders, and Check Requests into Intacct database.
Manage credit card receipts and statements.
Assist with purchasing, communication with vendors, and obtaining quotes.
Ensure program site remains organized and clean
Ensuring all outgoing mail is properly posted and sent out
2.) Reporting/ Files
Audit and organize all client files to ensure they are in good order
Data Collection: update binders when necessary
Create copies of forms needed for programming
Access and review databases to compile reports
Other duties as required to ensure the overall operation of the program
Qualifications/Educational Requirements
High School Diploma or Equivalent
At minimum, 2 years’ experience as an administrative assistant role: working in a number of electronic record systems, scheduling, supply inventory management, assisting with program finance, etc.
Skills, Knowledge, and Abilities
Excellent computer proficiency
Excellent organizational and interpersonal skills
Proficient written and verbal skills
Ability to work independently.
Ability to multi-task with strong problem-solving skills and judgement
Team player
Experience working with individuals with histories of mental illness, trauma, substance use, and homelessness preferred.
Computer Skills:
Proficient in Microsoft Office, emphasis on Excel (pulling reports and making calculations) and Outlook
Ability to learn data base systems, such as Intacct and CARES
Physical Requirements
Frequent sitting, office setting
Ability to lift up to 30 lbs (supplies)
Work Environment
Indoors at a residence set in a Hotel
Employee Benefits :
Medical/Dental/Vision
Life Insurance/Commuter benefits/Employee Assistance Program (EAP)/Flexible Spending Accounts
403B Thrift Retirement Plan
12 Annual Sick Days
12 Agency Holidays
20 Days or 4 Weeks of Paid Time off and an additional week (5) days after 5 years of employment
Total of more than 6 weeks (a month and half) of paid time off
We are committed to building an inclusive workplace community grounded in respect for differences. We support hiring a broadly diverse team of qualified individuals who will contribute to our organizations.
Goddard Riverside and Isaacs Center provide equal employment opportunities to employees and applicants for employment without regard to race, color, religion, creed, gender, national origin, age, disability, marital or veteran status, sexual orientation, gender identity or any other characteristic protected by federal, state, or local law.
The intent of this job description is to provide a representative summary of duties and responsibilities that will be required of this position and title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Employees may be requested to perform job related task other than those specifically presented in this description. This job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of the job.