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READ THIS!!! *YOU MUST SUBMIT ALL APPLICATION MATERIALS AS DESCRIBED AT THE END OF THIS JOB ANNOUNCEMENT AND MEET THE REQUIRED QUALIFICATIONS OF THE JOB TO BE CONSIDERED.* Note about Applying: Please check the application requirements at the end of this announcement. When applying, applicants will be required to submit transcripts and a resume via the NEOED system, but there areother documents that are also required as part of this job application. Those can be added by selecting "Add Supplemental Attachment" on the attachments screen of your online application.

Once the position has been filled, each applicant will be notified by email. This process can take several weeks to complete after the application deadline.

Salary Placement and Work Hours:This is a 12-month, full-time position. Placement will be on the E2 Salary Schedule. The work week is Monday through Friday, and hours worked will be a minimum of 40 per week.

Grant-Funded: This is a grant-funded position. As such, non-probationary status cannot be attained per the Students' First Act.

Supervisory Responsibility: None

Start Date: Late July or Early August 2024

Essential Duties and Responsibilities

JOB TITLE: Adult Education Office Coordinator and Accountant (Note: This is a grant-funded position.)

FUNCTION:The Adult Education (AE) Office Coordinator and Accountant will serve as the primary operational and financial coordinator of the AE program and provides direct assistance and guidance to the Adult Education Program Director. The role involves managing the operational, financial, and accounting functions of the program while maintaining compliance with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College.

DUTIES AND RESPONSIBILITIES:

1. Prepare and process all financial and accounting documents and functions related to adult education, including, but not limited to, budgets, monthly and quarterly reports, purchase orders, invoices, receipts, and deposits
2. Coordinate adult education human resources processes, including, but not limited to, compiling payroll; managing job descriptions, time sheets, work schedules, and letters of appointment; maintaining personnel files; and reviewing and reporting on employee and student surveys
3. Coordinate with the NACC Business Office regarding grant-funding information for employees and other services
4. Support the planning and execution of pre-service and in-service sessions for adult education teachers, as well as coordinating publicity and recruitment activities
5. Perform all fixed assets accounting functions, including inventory
6. Perform grant and restricted funds accounting as assigned
7. Acquire and maintain information needed for the compilation and execution of memorandums of understanding, external contracts, etc. necessary for adult education business, including also the coordination and communication of the processes and necessary information to the President, Director, and the NACC Business Office
8. Manage the programs inventory, including software, videos, and the purchase of materials and supplies.
9. Maintain general office records, reports, files, databases, and spreadsheets as assigned
10. Assist with managing and purchasing licenses for online learning platforms used by the Program
11. Assist with A-RESET and TANF budgeting, invoicing, purchasing, and documentation
12. Maintain a marketing and printing plan for the Adult Education Program
13. Assist with the preparation and organization of the annual GED graduation ceremony
14. Counsel and support adult learners, guiding them through the recruitment plan and addressing their needs and goals
15. Provide information and assistance to current and prospective students.
16. Collaborate with Business Office personnel to make purchases and to balance the adult education accounts and reports 1 . Assist full-time adult education personnel with managing leave and benefits.
17. Answer and route incoming phone calls as well as provide students with information concerning enrollment, attendance, completion, and other inquiries
18. Assist with incoming and outgoing mail
19. Maintain a teacher and staff directory
20. Assist with keeping website information current
21. Maintain communication and relationships with fiscal employees at the Alabama Community College System
22. Assist with implementation of new programs, initiatives, software, etc.
23. Participate in local, national, and state adult education organizations to stay informed and engaged with the latest developments in the adult education and accounting field
24. Represent the College and its philosophy to prospective students and to others in the community
25. Comply with all policies of the Alabama Community College System Board of Trustees, the Alabama Community College System, and Northeast Alabama Community College
26. Perform additional duties as assigned by the Program Director and/or President.

Qualifications

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES:

1. Experience with accounting, such as areas of general accounting, financial reporting, accounts payable, and accounts receivable isrequired
2. Proficient use of Microsoft Word and Excel and a 10-key calculator isrequired
3. Effective oral, written, electronic, and other media communications skills with proficiency in the English language to convey information to the community, students, faculty, and staff
4. Ability to quickly learn policies and detailed office procedures and software used by the Alabama Community College System, the Adult Education Program, and Northeast Alabama Community College Business Office
5. Ability to handle multiple tasks and various situations in a calm and professional manner
6. Ability to communicate well and work effectively and pleasantly with students, faculty, co-workers, and the public
7. Ability to foster a cooperative work environment
8. Have knowledge of and commitment to the philosophy and objectives of the College

MINIMUM REQUIRED EDUCATION, TRAINING, AND/OR EXPERIENCE:

1. An associates degree from a regionally accredited institution in business administration, accounting, or other appropriate field isrequired;Bachelors degree in business administration, accounting, or other appropriate field ispreferred
2. Previous experience with accounting, such as areas of general accounting, financial reporting, accounts payable, and accounts receivable isrequired

Application Procedures/Additional Information

IMPORTANT!!! - Read all of the following information very carefully before you submit an application.Do not submit an application until you have all required application materials uploaded to NEOED. Do not send transcripts or letters of recommendation to the NACC Human Resources or Registrar's Offices. These must be uploaded by the applicant as part of his or her application.

To have a complete application, applicants must complete the online application form and submit the following documents on the "Attachments" screen of the online application.It is the applicant's responsibility to ensure that the requirements are met.

1.

A completed online application form