FirstBank Jobs

Administrative Assistant 3 BCforward is currently seeking a highly motivated Administrative Assistant 3 for an opportunity in Redmond, WA- Hybrid! Position Title: Administrative Assistant 3 Location: Redmond, WA- Hybrid Anticipated Start Date: ASAP Please note this is the target date and is subject to change. BCforward will send official notice ahead of a confirmed start date. Expected Duration: 12 Months(Highly possibility for extension) Job Type: [FULL TIME [CONTRACT], [Hybrid] Pay Range:[$25] - [$30] Please note that actual compensation may vary within this range due to factors such as location, experience, and job responsibilities, and does not encompass additional non-standard compensation (e.g., benefits, paid time off, per diem, etc.). Requirement: 1. Minimum 3-5 years experience with professionalism. 2. Minimum 3-5 years experience with problem-solving in ambiguous situations. 3. Minimum 3-5 years experience with adaptability to work styles & being able to work with them. Description: * The client is seeking an experienced Executive Assistant to support 3 executive calendars and a global team. This role requires strong attention to detail, solid organizational skills, and the ability to meet tight deadlines while juggling multiple critical requests across our global team. * The individual in this role must understand business priorities, demonstrate the ability to proactively anticipate needs and drive improvements to build capacity for the leadership team. A high level of integrity and discretion in handling confidential information as well as professionalism in dealing with senior executives inside and outside of the company is critical. * A successful candidate will possess the ability to complete complex tasks quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without knowing the whole picture. The ideal candidate will be an experienced planner with a demonstrated ability to respond effectively and efficiently while maintaining flexibility and composure and must be able to work successfully in a team environment and build effective working relationships inside and outside the group. * In this role, you will act as a seamless extension of the group's leader and will work closely with other Executive Assistants throughout the organization. Areas of responsibility: * Manage complex, executive-level calendars and scheduling to support teams in multiple locations. * Plan and manage domestic and international travel. * Manage expense report coordination and submission. * Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, lunches, and team social events) * Build processes to drive efficiency in planning, reporting, and communication within the team, and track and help drive completion of key deliverables and follow up on outstanding items. * Work closely with VP's Business manager to support Leadership and org priorities. * React with appropriate levels of urgency to situations and events that require quick response or turnaround. * Effectively and efficiently coordinate with business units, distributed teams, and across multiple time zones. * Friendly and diplomatic handling of external partners and stakeholders * Manage team space, including equipment, moves and reconfigurations. * Work closely with the leadership team, recruiting and other Executive Assistants to provide support to the organization. Basic Qualifications: * 5+ years of experience as an Executive Assistant * Experience managing executive level calendars requiring internal and external coordination. * Experience with domestic and international travel coordination. * Experience