Job Information
Envision Cooperative A/R Administrator in Rugby, North Dakota
[Envision Cooperative is looking to fill a full-time A/R Administrator position to be based at the Rugby Main Office. This position will work to improve the cooperative's efficiency, help achieve the cooperative's mission and goals, and result in outstanding customer service. The main responsibilities for this position involve supervising credit, accounts receivable, cash collection, monitoring credit applications, credit holds and customer relationships. This position will be involved in marketing, profitability and sales, reporting, purchasing, inventory, service, maintenance, environmental compliance, and other duties as assigned by the Sr. Finance Manager. They will maintain a positive attitude that promotes teamwork within the cooperative and a favorable image of the cooperative. ]{cambria=""}
RESPONSIBILITIES
Administration
Assist with management functions related to training, developing, and retaining AR staff.
Document, improve, and implement new processes and procedures.
Assist with weekly A/R reporting to CEO and Sr. Finance Manager.
Always ensure adequate coverage of the accounts receivable department.
Supervise all accounts receivable, credit and cash posting functions.
Provide backup support for A/R batch reconciliation and posting functions.
Oversee and ensure timely deposit of all monies from A/R Sales Batches and customer payments on accounts.
Conduct close monitoring of the A/R Aging, ensuring proper review and collection processes are in place.
Ensure high quality credit and collection procedures that comply with state and federal law.
Maintain the cooperative credit policy, recommending changes to the credit policy for review by senior management.
Assure timely collection of money due to the cooperative.
Monitor and report on deviations from credit standards.
Manage cash applications making sure all cash receipts are applied properly.
Analyze and monitor DandB credit reports and alerts for potential risk adjustments.
Analyze customer accounts for potential credit limit adjustments.
Investigate and resolve customer queries and credit holds on accounts/shipments.
File liens on accounts as needed.
Balance trendar receivables and credit card receivables for all locations.
Balance cash clearing.
Assist with entering invoices into accounts payable.
Oversee advertising for the company.
Assist with monthly inventory reporting and preparation for financial statements.
File Sales, Use, Prepared Food, and Excise taxes with the state.
File Gas, Fuel and LP taxes with the state.
Other Duties
Comply with federal, state and company policies, procedures, and regulations.
Provide and promote the service necessary to meet the departments goals.
Assist with overseeing the companys website.
Provide additional support and complete miscellaneous tasks as assigned by management.
MINIMUM QUALIFICATIONS:
Some accounting education and/or experience in an accounting field.
Proficiency with computers and Microsoft Word, Excel, Teams and Outlook.
Must be proactive with strong customer service skills, critical thinker, problem solver, ability to be resourceful, organized, detail and team oriented.
Excellent organizational skills, communication skills, the ability to multi-task.
The ability and willingness to learn new software applications.
The ability to work well individually and in a team setting.
The ability to work overtime hours as needed.
The ability to be cross-trained and contribute to the overall productivity and goals of the finance team.
The ability to handle various tasks simultaneously under high pressure and within time constraints.
ADDITIONAL DESIRABLE QUALIFICATIONS:
Associate or bachelors degree in accounting or business-related field.
Experience with AgVantage Software is beneficial.