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Summary The position is to manage the medical records administration program at the service unit to meet statutory and regulatory requirements. This position also provides supervision and guidance to positions in the Patient Care Component and Medical Records Teams. The position reports to the Deputy Chief Executive Officer. This job announcement is OPEN UNTIL FILLED. The job announcement closes once the position is filled. Responsibilities Custodian of the medical record; accepts subpoena duces tecum, and reviews subpoenaed records for completeness in relation to medico-legal and IHS requirements. Oversee the medical coding function and perform a variety of technically complex duties involved with auditing, reviewing, and analyzing medical data and medical records to ensure facility is in compliance with applicable regulatory and coding guidelines. Supervises Medical Records Technicians (coders) and Medical Records Clerks. Assign and distribute work to subordinates based on priorities, difficulty of assignments, and the capabilities of employees Reviews and verifies component parts of clinical records to ensure completeness and accuracy of diagnoses, operations, and special diagnostic and therapeutic procedures. Oversee coding functions for Ambulatory Data Module (ADM) and Coding Compliance Editor (CCE). Determine the appropriate International Classification of Diseases-10th Revision -Clinical Modification (ICD-10-CM)/Procedural Coding System (PCS) codes for diseases, injuries, and operations which most accurately describes the patient's condition and procedure performed. Analyze a wide range of medical records pertaining to injuries, diseases, and medical/surgical procedures for qualitative review to ensure internal consistency, completeness, and compliance with applicable regulations and accreditation standards. Plan and conduct educational training sessions on Privacy Act requirements. Requirements Conditions of Employment Must pass pre-employment examination. Selectee may be subject to a probationary period U.S. Citizenship is required Selective Service Registration is required for males born after 12/31/1959 This is a designated position covered by Public Law 101-630, requiring contact or control over Indian children. Due to this requirement, the agency must ensure that persons hired for these positions have not been found guilty of or pleaded nolo contendere or guilty to certain crimes. A one-year supervisory/managerial probationary period may be required upon selection/placement. Confidential Financial Disclosure Form required. Measles and Rubella immunization required for selectees born after 1957 and seasonal influenza immunization is required for all staff working in Indian Health Service health care facilities. COVID-19 vaccination is required for all selectees prior to entrance on duty. The selected individual is required to obtain and maintain certification, including any licensure requirements. If privileges are not obtained or maintained during employment, the employee will be subject to adverse actions, up to and including removal from Federal service. Successfully pass the E-Verify employment verification check. To learn more about E-Verify, including your rights and responsibilities, visit www.dhs.gov/E-Verify/. You will need to set up direct deposit so we can pay you. Background Investigation: If you are selected for this vacancy, you must undergo a pre-employment fingerprint check and background investigation. Fingerprint results and background investigation documentation must be cleared prior to hire. After you begin your employment, your continued employment is contingent upon the outcome of a complete background investigation as determined by the sensitivity level of your position. The investigation must find that you are suitable for Federal employment in your position. If you are found not suitable, you will be terminated after you begin work. If you make a false statement in any part of your application, you may not be hired; you may be fired after you begin work; or subject to possible criminal charges. You may be subject to a credit check as a part of the background investigation process. Qualifications To qualify for this position, your resume must state sufficient experience and/or education, to perform the duties of the specific position for which you are applying. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; social). You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week. Individual Occupational Requirements: These standards describe the basic qualification requirements (for example, educational, medical, age, experience, etc.) for this type of occupation. Such requirements are listed below. Minimum qualifications related to this position and essential certifications requirements related to the work of this position are described below. Education (Individual Occupational Requirements): Successfully completed training in an approved school for medical records technician equates to 1 year of general experience. No credit may be given for partial completion of such training. Successful completion of a bachelor's degree in a medical records administration educational program accredited by the American Health Information Management Association (AHIMA) and the American Medical Association's Committee on Allied Health Education and Accreditation (CAHEA) meets the requirements for GS-5 positions. Successful completion of the requirements for a bachelor's degree (in any field) and 1 year in a medical records administration educational program accredited by AHIMA and CAHEA meets the requirements for GS-7. Specialized Experience (Individual Occupational Requirements): Examples of qualifying specialized experience include: Planning, developing, and directing a medical records program for a health care facility that meets both institutional goals and standards of accrediting agencies. Evaluating and analyzing the organization and operation of medical records services, including medical records and indexes, and recommending and/or implementing appropriate revisions and modifications. Assisting medical and administrative staff in evaluating the quality and appropriateness of patient and health care services. Designing information systems to collect, analyze, monitor, report, and maintain privacy and confidentiality of patient and institutional data for health care related programs, and evaluating and implementing changes to assure the reliability of data. Developing and implementing policies and procedures for processing legal medical documents and insurance and correspondence requests in accordance with Federal, State, and local statutes. MINIMUM QUALIFICATIONS FOR GS-09: Your resume must demonstrate at least one (1) year of specialized experience equivalent to at least the next lower grade level in the Federal service, the GS-07 grade level, which is the next lower grade for this occupational series. One year of full-time specialized experience comparable in difficulty and responsibility to the GS-07 grade level that equipped the applicant with the knowledge, skills and abilities to successfully perform the duties of this position. OR Master's or equivalent graduate degree, OR 2 full years of progressively higher-level graduate education leading to such a degree, OR LL.B. or J.D., if related. Selective Placement Factor: Certification as a Registered Health Information Technician (RHIT). Selective factors are special qualifications that are in addition to the basic requirements and the additional requirements which are listed in a qualification standard, selective factors are determined to be essential to perform the duties and responsibilities of a particular position. Candidates who do not meet a selective placement factor are ineligible for further consideration. You submit provide evidence of your license at the time of application to verify that you meet the requirement. Condition of Employment: Certification for International Classification of Diseases (ICD) /10 by either the American Health Information Management Association (AHIMA) or The American Academy of Professional Coders (AAPC); AND Certified Clinical Coder such as: Certified Coding Specialist (CCS) by AHIMA and/or Certified Professional Coder (CPC), Certified Professional Coder-Hospital by AAPC. You may achieve coding certification within one year after entrance on duty. This condition of employment only applies to coding certification, you must possess a Certification as a Registered Health Information Technician (RHIT).to be qualified for the position You must meet all qualification requirements within 30 days of the established cut-off date or the closing date of the announcement. The first cutoff date is 10 days after the opening date. If necessary, additional cutoff dates will be established until the position is filled. Once the position is filled, the job announcement closes. Education Substitution of Education for Experience for the GS-9: A master's or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to such a degree or LL.B. or J.D., if education is related to the work of the position can be substituted for meeting the specialized experience requirement. (Must submit copies of transcripts). One year of full-time graduate education is considered to be the number of credit hours that the school attended has determined to represent 1 year of full-time study. If that information cannot be obtained from the school, 18 semester hours should be considered as satisfying the 1 year of full-time study requirement. Combination of Experience and Education: Combinations of successfully completed post-high school education and experience may be used to meet total qualification requirements for the GS-09 grade level. Only graduate education may be used to qualify you. A combination of education and experience must when combine must fully meet the minimum qualifications for this position. The total percentage must equal at least 100 percent. (Must submit copies of unofficial transcripts.) Additional Information Per IHS policy (SGM 21-04) IHS selectees to positions located in Federally operated hospitals, health centers, and clinics must be fully vaccinated for COVID-19 before entry on duty or have IHS approve a medical or religious exemption. If an exemption is approved then wearing a face mask and regular testing for COVID-19 will be required. Your Human Resources Specialist will provide a list of documents acceptable as vaccination proof and instructions on how to submit your vaccination documentation or how to request a medical or religious exemption, if needed. This position is eligible for workplace flexibilities which may include remote work or telework options, and/or flexible work scheduling. These flexibilities may be requested in accordance with the HHS Workplace Flexibilities policy. https://www.hhs.gov/about/agencies/asa/ohr/hr-library/990-1/index.html. Additional selection(s) of candidates may be possible within 240 days from the date the certificate of eligibles was issued for this announcement. Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. IHS may offer newly-appointed Federal employees credit for their directly related previous non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Recruitment or relocation incentives may be authorized. At least a 6-month service agreement will be required. The Indian Health Service (IHS), National Health Service Corps (NHSC), and the Health Resources and Services Administration (HRSA) have student loan repayment programs for qualifying health disciplines. This is a competitive process separate from the hiring process. Opportunities for LRP are based on agency hiring priorities and availability of funds. For additional information please visit: For IHS - https://www.ihs.gov/loanrepayment/ For NHSC - https://nhsc.hrsa.gov/loanrepayment/ For HRSA Nurse Corps - https://bhw.hrsa.gov/loansscholarships/nursecorps