Job Information
PrincePerelson & Associates Facilities Administrative Assistant in Salt Lake City, Utah
Facilities Administrative Assistant
Salt Lake City, UT (onsite)
Mon-Fri 9:00am – 6:00pm
$55-65K/year
A leading law firm is looking to add a Facilities Administrative Assistant to their Operations and Facilities team. Ideal candidates will possess prior operations experience in the legal, professional services, or mail/package/shipping/logistics industry. This is an excellent opportunity to join a growing firm where there will be lots of learning and growth opportunities. This candidate will be responsible for a high volume of incoming and outgoing deliveries, facilities requests, and support with office equipment and document creation.
What will the Facilities Administrative Assistant be doing?
Sorting and distributing all incoming and outgoing mail and packages
Liaising with couriers and tracking all packages
Managing office supplies and inventory, distributing supplies to staff
Assisting with maintenance requests
Assisting with any office moves, setups, etc.
Maintaining conference rooms and ensuring they are set up properly for meetings and cleaned up afterward
Managing conference room schedules
Communicating with visitors and showing them to their meetings
Creating ID badges
Assisting internal staff with creating binders, documents, etc.
Utilizing multiple pieces of office equipment such as printers, scanners, binding machines, labelers, etc.
Maintaining maintenance logs and associated billing records
Scheduling maintenance services
Coordinating cross departmentally to ensure supplies and setup are complete for internal and external events and meetings
Other duties as assigned
What is required?
Minimum of 2+ years of experience in a similar role
Prior experience in a law firm, professional services, or shipping/logistics company
Excellent attendance and punctuality
Ability to work overtime as needed
Excellent customer service skills
Strong written and verbal communication skills
Strong knowledge of office equipment
Ability to adapt to changing business needs
Ability to multitask
Excellent organizational skills and attention to detail
This role will require you to be on your feet and walking around the office frequently. You will also be expected to lift and carry objects.
Perks?
Excellent benefits package
401(K) with employer match
Wellness programs
Training/continuing education programs
Tuition reimbursement
Parental leave
PTO
Parking
Growth opportunities
PrincePerelson & Associates is an Equal Opportunity Employer and we do not discriminate against applicants due to race, color, religion, sex, national origin, age, disability, genetics, veteran status, or on the basis of disability or any other federal, state or local protected class. All applicants applying for U.S. job openings must be authorized to work in the United States.