Job Information
Robert Half Legal Secretary in San Francisco, California
Description
Responsibilities:
Provide comprehensive administrative support to 7-8 attorneys, including both litigators and transactional lawyers.
Prepare, proofread, and finalize legal documents, including TOAs and TOCs, ensuring accuracy and adherence to legal standards.
Manage and maintain attorneys' calendars using Outlook, scheduling appointments, court dates, and meetings.
Utilize iManage for document management and organization, ensuring all documents are correctly filed and easily accessible.
Use Best Authority software for creating and formatting TOAs and TOCs.
Shadow and supplement the work of other secretaries to ensure efficient workflow and support.
Handle correspondence, phone calls, and email communications professionally and promptly.
Organize and maintain case files, ensuring all documents are up-to-date and properly filed.
Assist with the preparation and submission of legal forms and documents, conduct legal research as needed to support attorneys.
Manage deadlines and ensure timely submission of legal documents.
Perform other administrative duties as required to support the legal team.
Requirements
Qualifications:
· Proven experience as a Legal Secretary or in a similar administrative role within a legal environment.
· Proficiency in preparing TOAs and TOCs; candidates will be tested on this skill.
· Strong working knowledge of Outlook for calendaring, iManage, and Best Authority software.
· Excellent organizational skills and attention to detail.
· Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
· Strong written and verbal communication skills.
· Professional demeanor and the ability to maintain confidentiality.
· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.
Robert Half will consider qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.
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