Job Information
FocusKPI Inc. Procurement Operations Specialist in San Francisco, California
FocusKPI is looking for a Procurement Operations Specialist to join the one of our clients, a high-tech, SaaS company.
As a Procurement Operations Specialist, you’ll work closely with stakeholders, legal, and finance teams to support operational procurement and travel/expense functions, driving automation and efficiency in a high-paced environment.
Work Location: Remote - anywhere in the US
Duration: 11-12 months contract
Pay Range: $25/hr to $33/hr
Responsibilities:
Operational Procurement (90%):
Ticket Management: Efficiently triage and resolve requests, issues, and escalations, ensuring SLA compliance and accuracy in ticket documentation.
Purchasing: Manage end-to-end procurement tasks, low dollar deals, including NDAs, RFPs, TPRAs, and contract negotiations, PR-PO Cycle, chasing approvals ensuring seamless execution.
Supplier Onboarding: Collaborate with cross-functional teams to facilitate supplier onboarding, ensuring compliance and efficiency.
P-Card Payments & Expense Audits: Review and reconcile P-card requests, audit expenses, and manage credit card maintenance, ensuring compliance and financial accuracy.
Employee Onboarding/Exits: Support procurement, travel, and expense processes during employee transitions, ensuring policy adherence.
Procurement Transformation projects (10%):
Automation Implementation: Identify opportunities to introduce automated tools and systems in procurement processes.
Analytics & Reporting: Maintain comprehensive reporting to monitor KPIs, analyze trends, and drive data-driven decisions.
Project Management: Prioritize and manage concurrent projects, ensuring timely delivery and alignment with organizational goals.
Requirements:
1-3 years of procurement or analytical work experience.
Demonstrated proficiency in Microsoft Excel, Google Sheets.
Procurement Operations Expertise: Proven track record in procurement operations with ERP systems, preferably Oracle Fusion/Cloud.
Contract Administration: Experience in contract review and approval, ensuring compliance with procurement policies.
Project Management: Strong organizational skills to manage complex projects independently.
Data Analysis: Proficiency in data analysis, with experience in tools like Excel, Google Sheets, and Alteryx.
Communication & Collaboration: Strong written and verbal communication skills, with experience in cross-functional collaboration.
Adaptability and Agility: Ability to learn and take on additional responsibilities as the procurement team grows, agility to switch tasks according priorities.
Strong problem-solving and troubleshooting skills.
Ability thrive in fast paced environment
Nice to haves:
Experience with ticketing systems (e.g., ServiceNow) and expense tools (e.g., Concur), Alteryx, Tableau.
Strong critical thinking skills and a proactive learning attitude
Experience in T&E, expense reports, expense audits
Applications/Systems Supported in role:
ERP: Oracle Fusion/Cloud (Procurement, AP, Reports & Analytics)
Business Management: G-Suite (Email, Spreadsheet, Slides, Forms), Slack, Zoom
Applications: Dropbox, Paper, Capture, Dropbox Sign, DocSend, Dropbox Dash
Expense Management: Concur, Forma
Credit Card Management: Banking system applications
Business Analytics: Oracle Analytics Cloud, Tableau, Alteryx
Issue Resolution: ServiceNow
Robotic Process Automation: UIPath
Other: ScoutRFP, Globality, Amazon Business / Marketplaces
Thank you!
FocusKPI Hiring Team
Founded in 2010, FocusKPI, Inc. (FocusKPI) is a data science and technology firm specializing in predictive analytics practice and methodologies. FocusKPI is a US company headquartered in Silicon Valley, California, with an East Coast office in Boston, Massachusetts.
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