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Job Description Summary

The Plant Administrative Assistant reports directly to the Senior Operations Leader and is responsible for administrative support to department and the Sandy Plant.

Job Description

We are the makers of possible

BD is one of the largest global medical technology companies in the world. Advancing the world of health™ is our Purpose, and it’s no small feat. It takes the imagination and passion of all of us—from design and engineering to the manufacturing and marketing of our billions of MedTech products per year—to look at the impossible and find transformative solutions that turn dreams into possibilities.

We believe that the human element, across our global teams, is what allows us to continually evolve. Join us and discover an environment in which you’ll be supported to learn, grow and become your best self. Become a maker of possible with us.

RESPONSIBILITIES

• High level of phone and email interaction with MDS associates and potential external vendors, associations, and customers.

• Create correspondence and communications (letters, employee communications/announcements, etc.) collaboratively with others.

• Organization and management (Event Planning) from department shift meetings to large scale, site wide events etc.

• Coordinate or assist in plant celebrations and events around employee engagement, special projects, as required including Associate Resource Groups (ARGs), BD sponsored events, and Focus Charity.

• Liaison between Cafeteria & Plant. Submits facilities request for café, works closely with Café Manager regarding weekly catering & meeting catering requests. Prepares Annual blanket POs for Eurest subsidy, vouchers, and catering.

• Manages the Reward Voucher program by picking up Meal Vouchers & Movie Tickets and providing distribution. Maintains mailing lists for department associates.

• Maintains list by permanent associates, reports-to-managers, etc. Distributes communications to associates.

• Provides back up administrative/logistical support to PLT and Site People Leaders

• Uses good judgment and confidentiality in scheduling all meetings and other pertinent calendar events. Sets up meetings and sends out appropriate notification to attendees.

• Schedules and assist with routine meetings including staff meetings, update meetings, one-on-one, including Security and Facilities meeting set up coordination.

• Provides back-up support to other Administrative Assistants as needed. Organizing & and maintaining department office and manufacturing supplies for the plant.

• Utilization of business systems (Aravo, BuySmart) Data steward for setting up & updating vendors, acquiring Risk Classification form, CDAs and Confirmation of Insurance if needed. Follow through on PO orders/issues.

• Supports and follow through of business financial transactions. (Concur Meeting & Purchase card expense reports) Aids vendors in resolving invoice issues. Works with Engineering department to resolve vendor issues.

• Comply with all local, state, federal, and BD policies, and procedures.

• Other duties as assigned.

DELIVERABLES

• Responsible for PO creation and interactions with vendors and service center.

• Coordinates plant communication activities.

• Supports overall office needs.

EDUCATION/ EXPERIENCE

• Minimum education; High School Diploma or GED

EXPERIANCE:

• Minimum of 5 years of progressive administrative experience.

• Proficient in Microsoft Office Applications (Word, Excel, PowerPoint, Publisher and Teams).

• Working knowledge of SAP.

• Must have strong interpersonal and oral/written communication skills and ability to complete special projects.

• Must have the ability to anticipate and resolve issues.

• Must be able to handle highly confidential information.

• Must be able to interact effectively with all levels within the organization.

• Must show initiative, good judgment, ability to assume responsibilities, manage and work independently, and handle highly confidential information.

• Maintains personal computer skill levels compatible with current technology used within the company

Competencies:

• Growth Mindset – Has the courage to iterate, try new things, and embrace change. Thrives on innovation and demands quality. Learns and improves every day.

• Action Oriented- Possesses a sense of urgency (understands how to prioritize) and successfully completes required deliverables in a timely manner.

Work Environment & Essential Physical Functions:

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions (Per the Americans with Disabilities Act of 1990)

• The incumbent may be frequently required to stand and/or occasionally sit for extended periods of time. Bending, stooping and reaching may occasionally be required.

• The incumbent may occasionally be required to lift to 20 lbs., frequently lift up to 10 lbs., occasionally pulling/pushing up to 30 lbs., frequently pushing/pulling up to 10 lbs., frequently carry up to 5 lbs.

Shift :

• 8-hour day shift, M – F, 8 – 5 pm

For certain roles at BD, employment is contingent upon the Company’s receipt of sufficient proof that you are fully vaccinated against COVID-19. In some locations, testing for COVID-19 may be available and/or required. Consistent with BD’s Workplace Accommodations Policy, requests for accommodation will be considered pursuant to applicable law.

Why Join Us?

A career at BD means being part of a team that values your opinions and contributions and that encourages you to bring your authentic self to work. It’s also a place where we help each other be great, we do what’s right, we hold each other accountable, and learn and improve every day.

To find purpose in the possibilities, we need people who can see the bigger picture, who understand the human story that underpins everything we do. We welcome people with the imagination and drive to help us reinvent the future of health. At BD, you’ll discover a culture in which you can learn, grow, and thrive. And find satisfaction in doing your part to make the world a better place.

To learn more about BD visit  https://bd.com/careers

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.

Primary Work Location

USA UT - Sandy

Additional Locations

Work Shift

US BD 1st Shift 8am-5pm (United States of America)

Becton, Dickinson and Company is an Equal Opportunity/Affirmative Action Employer. We do not unlawfully discriminate on the basis of race, color, religion, age, sex, creed, national origin, ancestry, citizenship status, marital or domestic or civil union status, familial status, affectional or sexual orientation, gender identity or expression, genetics, disability, military eligibility or veteran status, or any other protected status.