Job Information
University of Washington EVENTS AND COMMUNICATIONS SPECIALIST in Seattle, Washington
Req #: 235460
Department: COMMUNICATION AND EVENTS
Posting Date: 06/14/2024
Closing Info: Open Until Filled
Salary: $5,416 - $6,250 per month
Shift: First Shift
Notes: As a UW employee, you will enjoy generous benefits and work/life programs. For a complete description of our benefits for this position, please visit our website, click here. (https://hr.uw.edu/benefits/wp-content/uploads/sites/3/2018/02/benefits-professional-staff-librarians-academic-staff-20230701_a11y.pdf )
Although open until filled, priority application date is July 8, 2024.
As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem-solving skills, and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits, and natural beauty.
The Department of Global Health was established in 2007, bridging the schools of Medicine and Public Health, with a mandate to harness the expertise and interdisciplinary power of all UW schools and colleges. Our mission is to improve health for all through research, education, training, and service; to understand and address the causes of disease and health inequities at multiple levels; and to collaborate with partners to develop and sustain locally-led, quality health systems, programs and policies. Driven by tremendous interest among both students and faculty, the Department has grown explosively to more than 400 graduate students and hundreds more undergraduates. We have more than 380 faculty and 1,000 staff working on projects across 130 countries with our deepest ties in United States, Kenya, Uganda, Peru, Mozambique, India, South Africa, Tanzania, Ethiopia, and Nicaragua. At the Department of Global Health at the University of Washington, diversity is integral to excellence. The Department recognizes that disparities in health around the globe stem from inequity. The Department encourages and supports the multiple identities of staff, faculty and students including, but not limited to, socioeconomic status, race, ethnicity, language, nationality, sex, sexual orientation, gender identity and expression, culture, spiritual practice, geography, mental and physical disability and age. The Department strives to become a local, national, and international leader in developing and maintaining increased representation and recognition of each of these dimensions of diversity among its faculty, staff, and students.
Position purpose and complexities
The Department of Global Health (DGH) is hiring a 100% FTE Events and Marketing Specialist help craft the strategy and message to highlight the research being done by DGH faculty, staff, and students through email, social media, websites, and events. They will work with faculty and staff DGH and other communicators in the Schools of Public Health and Medicine. This position is ideal for someone interested in health and equity through a global lens.
This position will report the Communications Manager.
DUTIES AND RESPONSIBILITIES 35% Event Management
Create, implement, manage, execute, and evaluate DGH events put on by DGH Leadership whose primary audience is Faculty and Staff. Events include both in-person and virtual. There will be the occasional weekend and evening event.
Plan and manage all event logistics, working from an approved budget, to include—but not limited to— contact speakers, compile conference materials and guest lists, coordinate registration or RSVP lists, support invitation design and execution, recruit and coordinate volunteers, select appropriate venues and make facility arrangements, arrange transportation, parking and security, select menus and décor, retain caterers and other vendors, provide on-site staffing, and manage services, costs, and billing.
Manage special event RSVP and attendance processes, coordinate arrangements for VIP attendees and guests, arrange travel, lodging and accommodations for visiting lectures and guests.
Recruit and train event volunteers and student workers to help with event execution.
Provide the operational support needed to keep events running smoothly, including maintaining supplies and creating/acquiring signage; troubleshoot and resolve issues at events, whether managing events on-site or remotely.
Communicate with event stakeholders and DGH leadership regarding event, project, or program planning, including upcoming decisions, deadlines, red-flags, challenges, etc.
Serve as Subject Matter Expert for other personnel in the department to come to with questions about hosting their own events 20% Email
Manage and publish the department newsletters: managing the streams of information for content curation, reviewing and editing submitted content, editing copy, sourcing imagery, putting together the layout.
Create graphics and source imagery as needed.
Responsible for developing strategies to work with DGH Centers, programs, and initiatives to get help improve the process of collecting information for DGH email newsletters.
Manage email lists including segmentation and updates
Send other emails as needed. 20% Social Media
Develop, create and maintain a social media content calendar in line with department goals that correlates with the school and department calendars and days/months of observation/promotion (i.e.- World AIDS day).
Overseeing the department social media channels. This will involve creating original content including imagery and copy, amplifying posts DGH is tagged in, and working with DGH partners for posts promoting events. This position will determine the cadence of the post, ensure a variety of topics and imagery.
Monitor accounts by other UW departments and partner organizations to share posts.
Asses the social media metrics on all channels to refine the DGH social media strategy and make changes as needed. 15% Website Management
Create schedules for the monitoring of information and updates.
Responsible for keeping the DGH internet and intranet to keep it up to date and accurate: ensure information is accurate, soliciting updates from partners, answering requests for updates from partners, and monitor information passive information channels to assess and determine what information and updates should be included on the internet and/or intranet.
Work with DGH centers, programs, and initiatives to solicit content and updates.
Create graphics and select images as needed for the website, including hero slides, picture to go with blog posts, and update stock photos. 10% Other
Other responsibilities as needed including writing, editing, administration and special projects MINIMUM REQUIREMENTS
Bachelor’s degree in communications, Marketing, English, Public Health or related field or the equivalent experience
Two years' experience working on communications and marketing platforms (including social media accounts, design platforms as well managing events.Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration. DESIRED QUALIFICATIONS
Demonstrated success and dependability working independently to problem-solve, take initiative, set priorities, handle multiple projects, identify creative solutions, and exercise good judgment and strict attention to detail.
Demonstrated success achieving results, working both independently and as part of a team, including with partners and clients from diverse backgrounds.
Excellent interpersonal and communication skills; able to communicate effectively in writing, by phone and in person with senior level personal.
Demonstrated proficiency with personal computing environment, including Macs and PCs, Microsoft Office Suite (Microsoft Word, Excel, Outlook/Entourage, and PowerPoint), and the Internet.
Timely and professional in all interactions while working in a collaborative, team environment committed to social justice, diversity, and inclusiveness.
Experience working with marketing platforms such as Marketo, Hootsuite, or Mail Chimp
Experience managing events including but not limited to fundraising dinners, public lectures, reception or employee activities. CONDITIONS OF EMPLOYMENT:
Ability to work a flexible schedule for events scheduled on evenings and weekends.
Ability to efficiently and effectively travel locally to alternate work sites as needed for support of events.
Ability to lift/move 20 pounds regularly and up to 40 pounds occasionally for event set up and logistics. Application Process: The application process may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment, you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are access ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to, among other things, race, religion, color, national origin, sexual orientation, gender identity, sex, age, protected veteran or disabled status, or genetic information.