FirstBank Jobs

JOB REQUIREMENTS: Administrative Assistant II - 51131 Responsibilities: * As a key Administrative Assistant, you will add value to the organization by developing and enhancing processes and procedures for your customers and the multiple cross-functional teams this position supports. * As the primary meeting and event planner for your teams, you will lead the planning and execution for the International Business Unit meeting by managing event budgets, gaining alignment on agendas, negotiating contracts, reserving venues, arranging catering, securing teambuilding activities, preparing and consolidating presentations, and communicating information to teams. You will also plan and coordinate various team meetings and events throughout the year. * Schedule and maintain meetings from leadership teams\' calendars via Outlook. * Schedule and organize on-site and off-site activities such as meetings, meals, travel, and conferences for teams. * Provide backup to switchboard/receptionist on a rotating schedule (breaks, lunches, vacations). * Manage and submit purchase orders and invoices. Manage and submit customer expense reports using SAP Concur. Proficiency in Microsoft programs including Excel and SAP is helpful. * Participate on project teams as needed. * Assist with a large variety of miscellaneous tasks and projects for multiple teams. Date: May 1, 2024 Location: Global Sausage Headquarters, Sheboygan Falls, WI (Our office is about an hour north of Milwaukee) Coach: Executive Assistant/Admin Coach Shift: 1st Shift (8am - 5pm) Travel: Limited travel requirements to other Johnsonville facilities and to off-site meeting locations Member Status: Full-Time, Hourly Office Technical Reason for Posting: Replacement Benefits: Members have potential for a monthly bonus, 401k with a company match and profit sharing. Members also have access to terrific benefits including affordable medical, dental and vision coverage;flexible spending accounts; disability and life insurance; and fertility and adoption assistance. Johnsonville also offers competitive paid time off, including paid parental time off, as well as access to the 24/7 onsite fitness center, onsite medical clinic and tuition reimbursement! Equal Opportunity Employer-minorities/females/veterans/individuals with disabilities/sexual orientation/gender identity ***** OTHER EXPERIENCE AND QUALIFICATIONS: Education: * High School Diploma required * Associate degree is preferred Experience: * 3-5 years prior administrative experience required * Complex event planning experience strongly preferred Skills and Competencies: * Organized and detailed, yet flexible. * Proven ability to evaluate problems and develop detailed plans to execute and resolve. * Excellent knowledge of Word, Excel and PowerPoint (graphing, presentation building and spreadsheet development). * Excellent verbal and written communication skills, including great phone presence. * Demonstrated ability to take and publish clear, concise, and timely notes for multi-functional teams and project teams. * Previous experience in negotiating contracts and agreements for meetings, events, and services. * Proven ability to maintain confidentiality. * Proven customer service background and the ability to work with a wide range of people and personalities. * Proven ability to prioritize and manage workflow with frequent interruptions (time management). * Must enjoy being challenged with a variety of activities and responsibilities. ***** APPLICATION INSTRUCTIONS: Apply Online: https://ars2.equest.com/?response_id=4b25b18511a3c9d5a3dcd21375bf00e0 Other: Applicants ONLY to apply via URL link provided! Qualified females, minorities, and special disabled veterans and other veterans are encouraged to apply.