Job Information
State of Minnesota Community Public Water Supply (CPWS) Support - Office & Admin Specialist Senior in St. Paul, Minnesota
Working Title: Community Public Water Supply (CPWS) Support
Job Class: Office and Administrative Specialist, Senior
Agency: Health Department
Job ID : 84466
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers - bidders will be considered simultaneously.
Date Posted : 02/28/2025
Closing Date : 03/07/2025
Hiring Agency/Seniority Unit : Minnesota Department of Health (MDH)
Division/Unit : Environmental Health - Drinking Water Protection Operations
Work Shift/Work Hours : Day Shift, 8:00am-4:30pm
Days of Work : Monday - Friday
Travel Required : No
Salary Range: $21.90 - $29.65 / hourly; $45,727 - $61,909 / annually
Classified Status : Classified
Bargaining Unit/Union : 206 - American Federation of State, County and Municipal Employees (AFSCME)
Work Area : Freeman building, St Paul
FLSA Status : Nonexempt
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Join a mission-driven team in the Environmental Health, Drinking Water Protection (DWP) Operations unit and contribute to protecting, maintaining, and improving the health of all Minnesotans. The purpose of this position is to provide highly accurate and efficient mid- to high-level administrative support for compliance officers, field sanitarians, engineers, management analysts, and management of the Drinking Water Protection section (DWP).
Primary responsibilities include:
Finalizing compliance and enforcement documents, generating lab documents for scheduled sampling throughout the state.
Analyzing and updating of DWP’s database(s) based off information from both DWP staff and public water systems.
Scanning and indexing of records, processing incoming engineering plans, and acting as backup for the section central cashier duties.
This position will be in-office dependent, but there may eventually be an option for limited (1-2 days per week) of teleworking based on the business needs of the unit and is at supervisory discretion.
Minimum Qualifications
Bookkeeping and Accounting experience, ensuring experience and skills sufficient to accurately process electronic/physical payments.
Data Entry and Data Management skills sufficient to research, analyze, and enter data from a variety of databases and resources.
Customer Service skills sufficient to provide courteous, prompt, and effective services in person, on the phone, and via email.
Skilled in using spreadsheet applications, such as Microsoft Excel or Google Sheets to enter, compile, store, and retrieve data.
Typing/keyboarding skills that are sufficient to perform typing and editing tasks with speed and high accuracy.
Additional minimum qualifications that will be assessed during the interview process:
English proficiency, and Word processing skills, sufficient to develop, format, and modify a wide variety of technical correspondence from engineers and compliance officers, with very high accuracy and efficiency (utilizing Word, Outlook, Excel, PowerPoint, internal databases, etc.).
Experience with both physical and electronic records management.
Experience processing payments (cashiering, payroll, or related) to efficiently act as section backup central cashier for incoming payments.
Preferred Qualifications
Two years of administrative/office setting experience.
Educational background in public health or related field, including relevant coursework or degree.
Familiarity with drinking water infrastructure.
Ability to work independently as well as collaboratively within small teams.
Experience in workgroups, process improvement initiatives, and project management.
Background in a government office setting (state, county, or city).
Physical Requirements
Move or transport boxes up to 25lbs.
Work from multiple locations (different floors & areas of office building, potential of limited scheduled telework).
Mostly sitting for extended periods, potential for occasional standing for extended periods.
Additional Requirements
Must successfully pass a background and reference check.
This employment does not require a valid driver’s license, but it does demand travel to the St Paul Freeman building daily for in-office work, which the candidate will be responsible for meeting.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.