FirstBank Jobs

Working Title: Office & Administrative Specialist Senior

Job Class: Office and Administrative Specialist, Senior

Agency: Human Services Dept

• Job ID : 78020

• Location : St. Paul

• Telework Eligible : No

• Full/Part Time : Full-Time

• Regular/Temporary : Unlimited

• Who May Apply : Open to all qualified job seekers

• Date Posted : 07/02/2024

• Closing Date : 07/08/2024

• Hiring Agency/Seniority Unit : Human Services Dept / DHS Central Office AFSCME

• Division/Unit : Health Care Administration / Integrity and Accountability

• Work Shift/Work Hours : Day Shift / 7:30am - 4:00pm

• Days of Work : Monday - Friday

• Travel Required : No

• Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually

• Classified Status : Classified

• Bargaining Unit/Union : 206 - Clerical/AFSCME

• Work Area : G - Benefit Recovery Section

• FLSA Status : Nonexempt

• Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes

The Department of Human Services is unable to provide sponsorship for work visas. Applicants must be eligible to work in the United States at the start of employment.

The work you'll do is more than just a job.

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

The Health Care Integrity and Accountability (HCIA) Divisions are seeking an Office and Administrative Specialist, Senior to provide advanced-level administrative support functions. This position requires the incumbent to have versatile skills, good judgment, and independent thinking to meet HCIA business needs. The incumbent will provide high-level administrative support, project initiation/support, and formatting of documents and presentations that meet accessibility requirements.

Minimum Qualifications

• Customer service skills sufficient to provide prompt, courteous, and accurate information to internal and external stakeholders via email, on person, or over the phone.

• Use of word processing skills to prepare, edit, and finalize emails, correspondence, records and reports; write and edit a variety of documents that are grammatically correct, in proper format, and free of errors in spelling, grammar, and punctuation.

• English language skills in writing, speaking, and reading sufficient to composer correspondence with accurate spelling, grammar, and punctuation and to effectively communicate with internal and external stakeholders.

• Ability to develop administrative and program procedures and make recommendations to leadership for new or revised program practices and procedures for smooth and efficient office operations.

• Understanding of MN Government Data Practices Act and state and federal health care privacy laws

• Data entry skills sufficient to rapidly and accurately input data into various databases and Excel spreadsheets.

Preferred Qualifications

• Two years of combined administrative support in an office setting, experience which includes, but not limited to, handling a variety of business correspondence, recordkeeping, tracking, or similar responsibilities.

• Detail-orientated, thorough, accurate, and strong problem-solving skills/dilemma resolution skills.

• Ability to receive/react to changes in priorities; be able to implement these changes into the daily schedule, exercising good judgement and decision making.

• A variety of experiences working effectively with others from different backgrounds and cultures.

• Excellent human relation skills as well as excellent verbal and written communication skills.

• Excellent organizational skills as well as project management skills and the ability to coordinate/prioritize several, complex, on-going activities at once.

• Ability to maintain confidentiality, knowledge of Data Privacy laws.

• Knowledge of Microsoft Office Suites standard software programs for word processing, spreadsheets, and databases sufficient to create, modify, and protect them.

• Use software, such as Microsoft PowerPoint, to create, format, and edit presentations.

Additional Requirements

To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held.

REFERENCE/BACKGROUND CHECKS - The Department of Human Services will conduct reference checks to verify job-related credentials and criminal background check prior to appointment.

AN EQUAL OPPORTUNITY EMPLOYER

Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.

Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.