Job Information
State of Minnesota Sourcing and Contract Administrator - Buyer 1, 2, State Program Admin Sr, Acquisition Mgmt Spec in St. Paul, Minnesota
Working Title: Sourcing and Contract Administrator
Job Class: Buyer 1, 2, State Program Administrator Senior, or Acquisition Management Specialist
Agency: Administration Dept
Job ID : 77355
Location : St. Paul
Telework Eligible : Yes
Full/Part Time : Full-Time
Regular/Temporary : Unlimited
Who May Apply : Open to all qualified job seekers
Date Posted : 06/07/2024
Closing Date : 06/27/2024
Hiring Agency/Seniority Unit : Administration Dept / Administration-MAPE
Division/Unit : OSP - Materials and General Services
Work Shift/Work Hours : Day Shift
Days of Work : Monday - Friday
Travel Required : No
Salary Range-Buyer 1: $22.61 - $32.71 / hourly; $47,210 - $68,298 / annually
Salary Range-Buyer 2: $24.92 - $36.34 / hourly; $52,032 - $75,877 / annually
Salary Range-SPA Senior: $26.64 - 39.06 / hourly; $55,624 - 81,557 / annually
Salary Range-AMS: $31.57 - 46.82 / hourly; $65,918 - 97,760 / annually
Classified Status : Classified
Bargaining Unit/Union : 214 - MN Assoc of Professional Empl/MAPE
FLSA Status : Non-exempt (Buyer 1, 2, and SPA Sr) or Exempt-Administrative (AMS)
Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : Yes
The work you'll do is more than just a job.
At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
This posting is being announced at four (4) different classification levels. The final job classification will be determined based on the selected finalist’s qualifications.
The Office of State Procurement (OSP) - Acquisitions unit is seeking to fill a Sourcing and Contract Administrator position to provide leadership and service to government entities with respect to the acquisition of approximately 2 billion in goods and general services in a social and environmentally responsible fashion. Job duties include, but is not limited to:
With the direction of the supervisor, plan, develop, implement, and administrate phases of the acquisition process. This includes determining acquisition needs, conducting research, developing specifications, determining the most appropriate acquisition method, establishing and advertising acquisition documents, evaluating responses, participating in negotiations, and administering the acquisition throughout the term of the contract.
Provide quality customer service to government entities and other clients to ensure that needs are met and problems are resolved in a timely and professional manner.
Participate in activities that enhances the acquisition process by supporting agency management, team members, political subdivisions, and others through the provision of value-added procurement services.
Participate in activities, such as task forces and special project teams to enhance the internal operation of the Office of State Procurement and the Department.
To promote a culture of flexibility, we offer staff a hybrid work environment that varies by team, position, and business needs. With a telework arrangement, onsite attendance may be required for team meetings or as requested by management to meet business needs. Completion of a telework agreement will be required.
Minimum Qualifications
Buyer 1
The following qualifications are required of all applicants seeking consideration for this classification.
One (1) year of experience in purchasing, developing/evaluating specifications, and issuing purchase orders/contracts. A sample of your purchasing work may be requested. OR
One (1) year of experience in writing and editing of technical documents, such as product documentation, training manuals, or research papers.OR
A Bachelor’s degree or higher in communications, journalism, humanities, or a related field demonstrating an emphasis in writing, editing, research skills, and high attention to detail may substitute for this year of experience.
Applicants who meet the above requirements will be further evaluated based on the following:
Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies, and procedures.
Strong organizational and time management skills.
Strong negotiation and analytical skills.
Strong computing skills in a PC environment (MS Office).
Buyer 2
The following qualifications are required of all applicants seeking consideration for this classification.
Two (2) years of experience in purchasing, developing/evaluating specifications, and issuing purchase orders/contracts. A sample of your purchasing work may be requested.
Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies, and procedures.
Strong organizational and time management skills.
Strong negotiation and analytical skills.
Strong computing skills in a PC environment (MS Office).
State Program Admin Senior
The following qualifications are required of all applicants seeking consideration for this classification.
Three (3) years of experience in procurement or a legal setting, which includes a significant amount of time working with contracts. A JD degree from an accredited school may be substituted for two (2) years of professional experience as described.
Experience researching and developing specifications.
Word processing and spreadsheet experience sufficient to use efficiently in the acquisition process.
Strong written and verbal communication skills, including creating and editing documents, and communicating state procurement laws, rules, policies, and procedures.
Strong organizational and time management skills.
Strong negotiation and analytical skills.
Strong computing skills in a PC environment (MS Office).
Ability to effectively multitask.
Effective human relations skills.
Acquisition Mgmt Spec
The following qualifications are required of all applicants seeking consideration for this classification.
Four (4) years of experience in procurement or a legal setting, which includes a significant amount of time working with contracts. A JD degree from an accredited school may be substituted for two (2) years of experience as described.
Skills sufficient to identify and appropriately resolve legal procurement issues.
Ability to read and interpret state statutes and policies.
Superior communication skills, both written and oral, with the ability to speak clearly and persuasively.
Ability to work independently and as a team member.
Strong negotiation and analytical skills.
Skilled in the use of common PC tools, i.e., word processing, databases, and spreadsheets.
Extensive experience with contract drafting and interpretation in a public sector or corporate setting. A writing sample may be required immediately upon an interview.
Experience sufficient to appropriately and promptly interpret, apply, and communicate an organization's procurement laws, rules, policies, techniques, and procedures.
Effective human relations skills.
Preferred Qualifications
Buyer 1
Bachelor’s degree or higher with an analytical, legal, or communications focus.
Public sector purchasing experience.
Experience with market research and evaluation of goods and services.
Experience with equipment, information technology, construction, or general services sourcing.
Knowledge of SWIFT (State-Wide Integrated Financial Tools).
Ability to provide effective training and facilitate meetings.
Ability to utilize critical thinking skills and analyze complex information and issues.
Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.
Buyer 2
Bachelor’s degree or higher with an analytical, legal, or communications focus.
Public sector purchasing experience.
Experience with market research and evaluation of goods and services.
Experience with equipment, information technology, construction, or general services procurement.
Knowledge of SWIFT (State-Wide Integrated Financial Tools).
Ability to provide effective training and facilitate meetings.
Ability to utilize critical thinking skills and analyze complex information and issues.
Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.
Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.
State Program Admin Sr
Bachelor’s degree or higher with an analytical, legal, or communications focus.
Public sector purchasing experience, including information technology, heavy equipment, construction, or service contracts.
Experience in negotiations.
Knowledge of State procurement laws and policies.
Extensive experience with contract drafting and interpretation in a public sector or corporate setting. A sample of your purchasing work may be requested.
Knowledge of SWIFT (State-Wide Integrated Financial Tools).
Ability to provide effective training and facilitate meetings.
Ability to utilize critical thinking skills and analyze complex information and issues.
Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.
Exceptional human relations skills to provide customer support to an array of Office of State Procurement stakeholders.
Acquisition Mgmt Spec
Bachelor’s degree or advanced degree with an analytical, legal, business, or communications focus.
Public sector purchasing experience, including information technology, heavy equipment, construction, or service contracts.
Strong knowledge of building construction laws, rules, policies, and procedures.
Experience in negotiations.
Knowledge of State procurement laws and policies.
Extensive experience with contract drafting and interpretation in a public sector or corporate setting. A sample of your purchasing work may be requested.
Experience with equipment, information technology, construction, or general services procurement.
Knowledge of SWIFT (State-Wide Integrated Financial Tools).
Ability to provide effective training and facilitate meetings.
Ability to utilize critical thinking skills and analyze complex information and issues.
Ability to work in a demanding public environment, under tight deadlines, and function effectively in high pressure situations.
Additional Requirements
Successful applicants must pass a criminal background check through American Databank and employment reference checks prior to employment.
AN EQUAL OPPORTUNITY EMPLOYER
Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status.
Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.