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Job Details Level Experienced Position Type Full Time Education Level 4 Year Degree Job Shift Day Job Category Human Resources Description About Lakewood Lakewood Health System is a comprehensive rural healthcare system in central Minnesota. Leading the way in providing quality, personalized healthcare for a lifetime, Lakewood prides itself on remaining fiercely independent to prioritize its patients, staff, and communities in all decisions. Voted as one of Star Tribune's Top Workplaces for the fifth year in a row, we do rural healthcare differently at LHS by providing a solid foundation of family practice providers with access to best-in-class specialty services, all right here at Lakewood. Across the spectrum of life, Lakewood Health System provides compassionate, quality care for the Brainerd Lakes region and beyond. About the Human Resources Department Our HR team connects with our 900+ dedicated staff, providers, and leaders, ensuring everyone is supported and thriving. They tackle challenges with creativity and collaboration, always striving for excellence. By working together and playing to each other's strengths, they make Lakewood a fantastic place to work for everyone! Mission for Position The Benefits and Payroll Coordinator analyzes and administers employee benefit programs (health, retirement, pension, spending care accounts), serving as the primary resource for staff with benefits-related issues. Position Summary Strategic & Compliance Priorities Collaborates with the HR Director to complete the required Affirmative Action, Equal Employment Opportunity, ERISA compliance and all other applicable reporting Acts as an internal consultant to all levels of the organization by analyzing, providing interpretation, and reviewing policies and procedures to provide recommendations to management and employees Partners with other members of the HR team to identify and implement business process, policy, and program improvements People Priorities Assists the HR Director with benefit plan administration including coordinating new employee and annual benefits open enrollment, preparing employee communication and trainings, processing monthly benefit invoices, managing the benefit tax setup, updating records, managing benefit carrier feeds, and communicating with benefit providers Administers all leaves of absence, disability claims, and unemployment functions Supports year-end testing and annual auditing communication for our 401(k) Operational Priorities Supports processing bi-weekly office payroll. This includes supporting setting up new employees/deductions/add-on codes/state taxes, timecard preparation, maintaining accurate records, and administering time-off accruals Manages 401(k) payroll deferrals and submit contribution files to our retirement plan provider Coordinates and verifies detail for annual payroll and tax reporting requirements Coordinates and stay apprised of state and federal payroll, benefits, disability, and leave laws and regulations nationwide Completes verification of employment requests Administrative support to HR functions, including record keeping and file maintenance Position Type Full-time, 32-hours per week (.8 FTE) This position requires on-site presence. Qualifications Qualifications Education & Knowledge Bachelor's degree in in Human Resources, Finance, Business Administration, or a related field Strong understanding of payroll processes, tax regulation & compliance requirements Knowledge of current labor laws and regulations related to payroll & benefits SHRM-CP certification preferred Experience Minimum of 2 years of experience in payroll & benefits administration Demonstrated experience with payroll software (e.g., Paycom) and benefits management systems. Skills Proficient in Microsoft Office Suite, especially Excel for data analysis and reporting. Exceptional attention to detail and accuracy in handling payroll and benefits data. Strong organizational and time-management skills, with the bility to prioritize tasks effectively. Other Must be able to meet payroll processing deadlines, primarily on Mondays Ideal Candidate Stays up to date on industry trends and legislation impacting payroll and benefits Thrives in a demanding, fast-paced environment Customer-focused mindset with a commitment to providing excellent service to employees Adapts to changes and interruptions with ease Works collaboratively with others in and outside of the HR department Handles confidential information with integrity and professionalism Possesses strong analytical and problem-solving skills Demonstrates excellent communication skills, both verbal and written Benefits Lakewood Health System is growing and looking for great people to join our mission of providing personalized, quality healthcare for a lifetime. At Lakewood, our people are our most valued asset! Generous Flex Time Off & Wellness Time Off 401K Match Annual tuition assistance of $2,000 per year Best-in-region employer HSA contributions New in 2024 - employer paid premiums for individual-only healthcare coverage! With ample opportunities for growth within the system and support as you pursue your personal goals, it's safe to say that Lakewood Health System is a great place to launch or continue your career in healthcare! Next Steps Interested, but will the schedule work for you? Have questions on organizational culture, team fit or day-to-day experience? >>>Contact Mary Hoffmann to discuss the possibilities further: Mary Hoffmann, HR Director P: 218-894-8649 E: maryhoffmann@lakewoodhealthsystem.com Apply Online |Careers - Lakewood Health System Lakewood Health System provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability and protected veteran status. Lakewood Health System is deeply dedicated to diversity in the workplace. We are an Equal Opportunity / Affirmative Action Employer (Minorities / Females / Disabled / Veterans)