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Administrative Assistant III & Executive

Location

Statewide

Job Type

Full Time

Job Number

8403/8404-SHA-7/24

Department

State Highway Administration

Opening Date

07/02/2024

Closing Date

7/16/2024 11:59 PM Eastern

• Description

• Benefits

• Questions

Description

(OPEN RECRUITMENT)

State Highway Administration

Administrative Assistant III

Salary Grade 12 ($47,536-$75,820)

Administrative Assistant Executive

Salary Grade 14 ($53,808- $86,322)

YOU MUST APPLY ONLINE TO BE CONSIDERED FOR THIS POSITION

http://www.governmentjobs.com/careers/mdotmd

THE RECONSIDERATION PERIOD FOR THIS RECRUITMENT IS THREE (3) BUSINESS DAYS

Be sure that you include all relevant employment in your application (resumes cannot substitute); this includes specific dates of employment, hours worked per week, and specific job duties performed with each employer. Vague or conflicting information may result in your application being disapproved.

State Highway Administration is currently recruiting for an Administrative A ssistant III and Executive . This position is open to anyone who meets the minimum qualifications listed below. The resulting list of eligible candidates will be used to fill this vacancy and may be used to fill future vacancies in this classification.

Nature of Work: The Administrative Assistant III and Executive classifications involve administrative support work providing complex secretarial/administrative services in a major office or division with SHA. Employees typically function as the personal assistant to an administrative or executive-level official. Job duties are characterized by the variety of complex assignments requiring a thorough knowledge of the organization and programs under the supervisor's jurisdiction, and an extensive knowledge of the supervisor's policies, views, and special interests. Primary emphasis is placed upon relieving the supervisor, by exercising independent judgment and action, of all administrative problems not requiring major deviations from established policy or procedures otherwise requiring the supervisor's direct attention. Employees screen visitors who are obtaining or reporting information, compose a variety of correspondence for the supervisor's signature, summarize data into a concise form, and establish office procedures. Employees in this classification may supervise lower-level support staff.

Please be advised that you will receive a rating of your application if you meet the minimum qualifications. Therefore, it is essential that you provide complete and accurate information on your application.

MDOT offers a generous and competitive benefits package. You can learn about our amazing benefits here: MDOT Benefits Guide.

"State Highway Administration (SHA) has been named Training Magazine’s Training APEX Awards for the fourth consecutive year."

Qualifications

Education: Graduation from a standard high school or possession of a high school equivalency certificate.

Experience: Five years of experience in secretarial work.

Please note that secretarial work must be the primary function of the job to be considered as qualifying experience.

*Secretarial work is defined as work that consists of supporting/assisting one or more employees, or unit/department.

Notes:

1. Applicants may substitute additional secretarial or clerical experience on a year for year basis, for the required education.

2. Applicants may substitute an Associate of Arts degree with a major in Secretarial Science from an accredited college for up to two years of the required experience.

3. U.S. Armed Forces military service experience as defined under the Minimum Qualifications may be substituted for the education and experience on a year-for-year basis.

Licenses & Certifications

None.

Additional Information

TO APPLY: All applicants must submit an application online at http://www.governmentjobs.com/careers/mdotmd (use of this option allows the application to be saved). Resumes will not be accepted in lieu of a completed application. To receive credit for your work history and credentials you must list the information in the online DTS-1 application form. You may refer to a resume only to expand on information offered in the body of the online DTS-1 application. The selected candidate may be subject to background and reference checks. A conviction is not an automatic disqualification from employment. Bilingual applicants are encouraged to apply.

Consideration for employment may be based solely on the contents of your application; therefore, it is essential that you provide complete and accurate information. Please include all relevant experience on your application. This includes, but is not limited to, full or part time, volunteer, military, acting capacity, or any other experience that is relevant to the position you are applying for.

If you have held more than one position at the same employer, please list each position that you held and the length of time that you held each position.

The state of Maryland offers excellent health and leave benefits, 401k benefits, a pension plan, a free transit program, and advanced education and training opportunities.

The incumbent in this position may be a member of a c overed bargaining unit.

Please Note: State Highway Administration is not sponsoring new employees in application of the H-1B Visa or providing an extension of an existing H-1B Visa at this time due to budgetary constraints. All applicants must be legally authorized to work in the United States under the Immigration Reform and Control Act of 1986. Federal regulations prohibit H-1B Visa candidates from paying sponsorship fees, all sponsorship fees must be assumed by the potential employer.

Applicants who have education obtained outside of the U.S. will be required to provide proof of the equivalent U.S. education as determined by a foreign credential evaluation service, such as the National Association of Credential Evaluation Services ( http://www.naces.org ) or World Education Services: International Credential Evaluation ( https://www.wes.org/ ).

Applications must be submitted online by the closing date.

If you have any questions, please contact the Recruitment and Examination Division at the number(s) listed below:

410-545-5554

Appropriate auxiliary aids and services for individuals with disabilities will be provided upon request. Please call at 410-545-5554. SHA is committed to complying with the letter and spirit of the Americans with Disabilities Act.

WE ARE AN EQUAL OPPORTUNITY EMPLOYER

SHA does not discriminate based on age, ancestry, color, creed, gender identity or expression, genetic information, marital status, mental or physical disability, national origin, race, religious affiliation, belief or opinion, sex, or sexual orientation.

Issue Date: 7/2/2024

Come join the Maryland Department of Transportation Team! We offer more than just a paycheck!!!! We offer healthcare, dental, long term disability, flexible work schedules, and so much more. Read all about our fabulous benefits in detail by visiting:

https://www.mdot.maryland.gov/tso/pages/index.aspx?pageid=152

Don't miss out on a great opportunity for a challenging career along with fabulous benefits!

*Benefits are offered to all full-time, part-time permanent and contractual (partially subsidized) employees. Temporary employees do not receive benefits.

01

Do you have a high school diploma or a high school equivalency certificate?

• Yes

• No

  02

  Do you have a minimum of five (5) years of secretarial experience?

• Yes

• No

  03

  If you answered YES to the previous question, please list the experience that you possess. Also, include the name of the employer, job title, dates of employment, and hours worked per week. This information must also be reflected in your application. If you DO NOT possess experience in this area, type N/A in the box. Please do not list" see resume" or copy and paste information provided in the application.

  04

  Please indicate which County you are willing to work in. If your application is approved, your selection may be used to determine the most appropriate interview location after the job posting closes.

• Allegany

• Anne Arundel

• Baltimore

• Baltimore City

• Calvert

• Caroline

• Carroll

• Cecil

• Charles

• Dorchester

• Frederick

• Garrett

• Hanover Complex

• Harford

• Howard

• Kent

• Montgomery

• Prince George's

• Queen Anne's

• Saint Mary's

• Somerset

• Talbot

• Washington

• Wicomico

• Worcester

  Required Question

Agency

Maryland Department of Transportation

Address

See Job Posting for Specific Address to Mail an Application ------------, Maryland, ------------

Phone

See Job Posting

Website

http://www.mdot.maryland.gov

Apply

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