Job Information
MyFlorida ADMINISTRATIVE SERVICES MANAGER I - 64002774 in TALLAHASSEE, Florida
ADMINISTRATIVE SERVICES MANAGER I - 64002774
Date: Jul 3, 2024
Location:
TALLAHASSEE, FL, US, 32399
The State Personnel System is an E-Verify employer. For more information click on our E-Verify Website (http://www.dms.myflorida.com/workforce_operations/human_resource_management/for_job_applicants/e_verify) .
Requisition No: 832561
Agency: Department of Health
Working Title: ADMINISTRATIVE SERVICES MANAGER I - 64002774
Pay Plan: SES
Position Number: 64002774
Salary: $80,000 - 88,000
Posting Closing Date: 07/19/2024
Total Compensation Estimator Tool (https://compcalculator.myflorida.com/)
Working Title: Administrative Services Manager I – SES
Broadband/Class Code: 11-3011-01
Position Number: 64002774
Annual Salary Range: $80,000 - $88,000
Announcement Type: INTERNAL AGENCY
City: TBD
Facility: County Health Systems (position may be located in a County Health Department or Tallahassee CCOC)
Your Specific Responsibilities:
This professional position has been established to work independently and with minimal supervision under the direction of the Administrative Services Director II and the Director of the Office of County Health Systems as well as working other State health offices to analyze, develop training materials, review and develop administrative procedures, coordinate/conduct statewide and CHD specific training to enhance skills and abilities of CHD administrative and key management staff. This position may be based at a County Health Department.
Maintains knowledge of applicable rules, regulations, departmental policies and procedures related to: proper use of grant funding, maximizing revenues, appropriate expenditures, audit procedures, processing of invoices and payment of vendors, Financial Information and Reporting System (FIRS), Financial Information System (FIS), Florida Accounting and Information Resource System (FLAIR), Medicaid Cost Base Reimbursement, Health Management System (HMS), development of budget and county core contract, contract amendments, authorized State and County fees, spending plans, budget process, inventory control, insurance billing, quality improvement process, purchasing rules, purchasing card procedures, and My Florida Market Place (MFMP).
This position is responsible for and assists County Health Departments (CHD) with all Administrative Service areas including budget preparation. The position fills in for the CHD Business Manager during vacancies and extended absences including preparation and administration of budgets. This position has authority to approve purchases and payments up to the delegated amounts (Category 2) for CHDs in the absence of the Business Manager.
Consults and prepares analysis on any budgetary reductions, including but not limited to, reviewing workforce reductions plans with administrator and business manager, reviewing appropriate budgets and grants for reductions. This includes access to information related to employee status, tenure, rate of pay, and fringe information.
Incumbent will assist with writing/interpreting policies and procedures. Incumbent will work extensively on training activities of administrative functions and provide technical assistance to county health departments. This position will be responsible for keeping training materials and courses in TRAIN up to date in conjunction with the Division of Administration.
This position will assist in developing written policies and procedures related to CHD administrative activities, developing training programs, and presenting/coordinating the various programs to select audiences. Emphasis will be on orienting/training CHD staff with the role of the Florida Department of Health, major job responsibilities/functions at the CHD level, and enhancing skills and promote administrative efficiencies. Program activities may include budgeting, finance and accounting, general services activities, personnel, CONMAN, Vital Statistics, or other appropriate topics. This position will be instrumental in providing support and training to new CHD Business Managers to ensure their success. This position will assist with the orientation of new CHD Directors and Administrators to the CHD business operations, reports to monitor, and provide technical assistance to them.
This position will maintain training records, assessments of the training activities, development of course topics, development and evaluation of core competencies, identification of speakers/presenters, maintaining training calendar, and coordinating various presentations. This position will work closely with the Office of County Health Systems in assisting the CHDs in all administrative functions including filling in for absent or vacant business managers.
Note: This position may require overnight travel (up to 50%). A valid Florida Drivers License is required.
Required Knowledge, Skills, and Abilities:
Knowledge of administrative services program areas and their activities.
Knowledge of Florida Department of Health policies, procedures, and systems relating to the operations of County Health Departments.
Knowledge of Finance and Accounting, General Services, Budget, Human Resources, Vital Statistics, Information Security, Information Technology, FLAIR, FIRS, FIS, HMS, CONMAN, and CHD clinical operations.
Extensive experience with Microsoft Office products, high skill level with Excel and PowerPoint.
Ability to facilitate a large group and work with a myriad of people.
Ability to manage an administrative services program.
Ability to determine work priorities, assign work, and ensure proper completion of work assignments.
Ability to communicate effectively.
Ability to establish and maintain effective working relationships with others.
Ability to understand and apply applicable rules, regulations, policies and procedures relating to administrative services program areas.
Ability to assess budgetary needs.
Ability to formulate policies and procedures.
Ability to solve problems and make decisions.
Ability to work independently with minimal supervision.
Qualifications:
At least 4 years of experience working with CHD business/administrative office to include but not limited to – Budget preparation & monitoring, Accounts Payables or Accounts Receivable, Financial analysis, General Services, Vital Statistics.
At least 3 years of experience with the Florida Information Reporting System (FIRS), CONMAN, MFMP, FIS, HMS.
Experience in creating trainings and presentations and speaking before large groups.
Proficient Computer experience to include Microsoft Excel, Word, Outlook, Publisher, and PowerPoint.
Must be a current Department of Health employee in good standing.
Current and Valid Florida Driver’s License.
Preferred:
Degree in Business Administration/Finance/Accounting fields
State/DOH Contract Management Certification
Currently in a CHD Business Manager position.
Florida Department of Health Mission, Vision, and Values:
Mission:
To protect, promote & improve the health of all people in Florida through integrated state, county & community efforts.
Vision:
To be the Healthiest State in the Nation.
Values:
I nnovation: We search for creative solutions and manage resources wisely.
C ollaboration: We use teamwork to achieve common goals & solve problems.
A ccountability: We perform with integrity & respect.
R esponsiveness: We achieve our mission by serving our customers & engaging our partners.
E xcellence: We promote quality outcomes through learning & continuous performance improvement.
Where You Will Work:
Work location is negotiable, based on the chosen candidate’s preference and available space in a local DOH office or DOH central office.
The Benefits of Working for the State of Florida:
Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:
Annual and Sick Leave benefits;
Nine paid holidays and one Personal Holiday each year;
State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options;
Retirement plan options, including employer contributions
(For more information, please click www.myfrs.com );
Flexible Spending Accounts;
Tuition waivers;
And more!
For a more complete list of benefits, including monthly costs, visit www.mybenefits.myflorida.com .
Please be advised:
Your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process.
This position requires a security background check and/or drug screening and participation in direct deposit. Any misrepresentations or omissions will disqualify you from employment consideration. Note: You will be required to provide your Social Security Number (SSN) in order to conduct this background check Successful completion of a drug test is a condition of employment for safety-sensitive positions.
Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: http://www.sss.gov
If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended or deemed ineligible depending upon the date of your retirement.
The successful candidate will be required to complete the Form I-9 and that information will be verified using the E-Verify system. E-Verify is operated by the Department of Homeland Security in partnership with the Social Security Administration to verify employment eligibility.
Incumbents may be required to perform emergency duty before, during, and/or beyond normal work hours or days.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
Applicants requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-877-562-7287). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Florida has the third largest population of veterans in the nation with more than 1.5 million service men and women. The Florida Department of Health (department) is committed to serving members of the United States Armed Forces, veterans and their families by encouraging them to apply for vacancies that fit their area of knowledge and/or expertise. Through the Department's VALOR program, which expedites licensing for military veterans, the Department also waives initial licensing and application fees for military veterans who apply for a health care professional license within 60 months of an honorable discharge. These initiatives help ensure that the transition from military service into the workforce is as smooth as possible and reflects our appreciation for the dedication devoted to protecting our country.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
Nearest Major Market:Tallahassee