Job Information
Aston Carter Sales Administrative Assistant (HYBRID) in Torrance, California
Pay Rate: $23/HR
Location: Torrance, CA
Schedule: HYBRID (MWF - in office)
Duration: 3 Month Contract to Hire
Industry: Entertainment
Description:
Support Account Executives with CRM, (Salesforce) administration, account set up, hold management, and report preparation.
Assist in proposal creation, RFP generation, editing, and output utilizing Proposal+ Software and other internal systems.
Assist marketing and sales leadership with research and reporting for Account Executive client prospecting and cold calling.
Prepare campaign documents including but not limited to space and production contracts, posting instructions for both printed and digital creative assignments, commission coversheets, billing action forms, etc.
Review and resolve billing and accounts payable issues in collaboration with the finance team.
Generate and distribute sales, renewal, and ad hoc reports.
Assist the sales team with internal requests from other departments, expense reports, and other administrative tasks.
Field inbound sales calls and provide sales leadership with call back information.
Coordinate, back up, and liaise with other branch and corporate departments, e.g., Real
Estate, Marketing, Human Resources, Technology, Operations, Ad Operations, and Finance.
Support sales leadership with contests, team communications, and presentation materials.
Manage general office administration e.g., answer phones, order supplies, shipping, maintain files, update bulletin boards, etc.
Other duties as assigned.
Skills:
- Microsoft Office, Microsoft Excel, Office Administration, Purchase Order, Microsoft Outlook, Email, Inbound Calls, Salesforce.com, Data Entry
Top Skills Details:
- Microsoft Office, Microsoft Excel, Office Administration
Additional Skills & Qualifications:
Majors: Marketing, Business Administration, Communications (business related majors).
4 Year degree strongly preferred but NOT necessary.
Strong working knowledge if Microsoft Office, specifically Excel.
High end restaurant, high end hotels and hospitality experience is a plus
* If you are interested please feel free to email your resume to alalfaro @ astoncarter.com so we can set up a time to connect and talk more about your experience! *
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.
Diversity, Equity & Inclusion
At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.