FirstBank Jobs

Job Summary

Under general direction of the department head or his/her designee, performs a variety of complex administrative and operations support functions for the department. The position involves acting as a responsible liaison to the public, other agencies, and County Departments.

Distinguishing Characterisitcs

This position has a high degree of independent judgement and authority, confidentiality, efficacy, and latitude in interpreting and applying broad policies and regulations. The consequence of an error in decisions is high. The Administrative Analyst I position is distinguished from the Administrative Analyst Senior in that it is a non-supervisory position.

Essential Functions

The duties listed below are examples of the work typically performed by an employee in this position. Performance of these functions is the reason the job exists. An employee may not be assigned all duties listed and may be assigned duties which are not listed below.

1. Conducts research, analyzes data, presents findings in various written and verbal forms; provides recommendations; implements policies and programs based on policies and plans.
2. Develops draft plans, policies, and programs; recommends implementation; carries out implementation.
3. Develops new work methods and systems to increase efficiency and effectiveness of department; recommends and sees through implementation.
4. Provides technical assistance and guidance to other staff.
5. Coordinates with other departments, jurisdictions, vendors, contractors, and the public to implement department plans and programs.
6. Answers telephones and emails; addresses customers who arrive at the office; provides routine customer service; prepares memos, forms, reports, spreadsheets, and other correspondence; enters data and information into computer systems and databases; maintains and researches records, complies data, and disseminates information; runs errands; provides general clerical assistance to department and other staff; schedules meetings, travel, conferences, and department activities.
7. Assists in developing and maintaining a department budget; estimates costs and budget needs; monitors expenditures for budget conformance; accounts for budget expenditures and variances; prepares and presents information in oral and written form to the department director,and others as directed.
8. May participate in projects and programs with the department director, county manager, county commissioners, advisory boards and commissions, citizen groups, and departments and agencies for the department as needed.
9. Assists in the procurement of professional contract services; may participate in negotiations review contract performance, report findings, and provide recommendation regarding contracts.
10. May oversee the maintenance of records and files; prepare and oversee the preparation of a variety of written correspondence, reports, procedures, and other written materials.
11. Recommends improvements to internal controls, operating efficiency, and recordkeeping; assists in fiscal organization and monitoring of staffing models, and personnel and finance policy development;works with agencies, vendors, contractors, and the public in program development and administration.
12. Formulates findings of fact and recommends short- and long-term planning objectives and practices; follows through on established plans and objectives.
13. Contributes research, data and findings, written material, and graphic representation to complex reports.
14. Manage automated financial management systems with high level of independence.
15. Maintains, updates, and organizes a variety of resource materials, files, and records to meet office needs.
16. Maintains required certifications and licenses; attends and participates in professional group sessions; engages in continuous education, training, and other professional development; stays abreast on new trends and innovations re ated to the field.
17. Consistently demonstrate positive attitude and progressive actions through the display of professionalism, courtesy, tact, punctuality, attendance, and discretion in all interactions with coworkers, supervisors, and the public; use common sense discretion with no supervision; remain safe, socially moral, lawful, affective, adaptive, and efficient.

Secondary Functions

During emergencies may respond to call-out in emergencies, other than normal working hours, as needed. For example, may respond to and actively participate and serve in an influential and leadership role in all-hazard Incident Command Systems (ICS); provide assistance in the integration of facilities, equipment, personnel, procedures, and communications operating within a common organization ICS structure; assist and lead in coordinating responses among various jurisdictions and functional agencies, both public and private; and assist and lead in establishing common processes for planning and managing resources in the ICS; may assist departments on their emergency management and ICS plans.

Qualifications

Knowledge of

• Principles and practices of departmentalpolicies and procedures; countywide personnel policies.
• Research and analysis techniques and methodologies.
• Operation of modern office equipment such as fax machines, copiers, computers, phones.
• Principles of providing customer service to the public and to internal customers.
• Principles and practices of research, data-based analysis, and reasoning.
• Knowledge of bookkeeping, file, and record management.
• Applicable laws, regulations, and county policies.
• Techniques for efficient and cost-effective management of resources.
• Legal, ethical, and professional rules of conduct for public sector employees.
• Modern office methods, practices, procedures, and computer equipment.
• Define problems, collect data, establish facts, draw valid conclusions, and provide recommendations based on findings of fact.
• Correct English usage including spelling, grammar, and punctuation.

Ability to

Prepare, examine, and interpret narrative and statistical data.

Prepare complex technical reports; communicate findings clearly orally and in writing.

Prepare and review department budgets, and administerprograms consistent with policies,goals, and objectives.

Communicate clearly and concisely, both orally and in writing.

Work effectively under the pressure of deadlines, conflicting demands, and emergencies;use and apply common sense discretion.

Carry out special and ongoing projects; apply general rules to specific problems to produce answers that make sense; recommend or approve the best options and ensure that staff follow approved solutions.

Operate basic modern office equipment including, but not limited to, telephones, fax machines, and copiers; personal computer programs including Microsoft Windows and Office 365, and other applicable programs and software; type accurately at a rate sufficient to perform assigned duties.

Work effectively with coworkers, elected and appointed officials and bodies, and the public, gain cooperation through discussion and persuasion.

Consistently demonstrate positive attitude and progressive actions through the display of professionalism, courtesy, tact, punctuality, attendance, and discretion in all interactions with coworkers, supervisors, and the public.

Remain safe, socially moral, lawful affective, adaptive, and efficient.

Continue education and training and remain current on latest policies and practices and required certifications.<