Job Information
BridgeValley Community and Technical College Administrative Assistant for the Dean of Workforce in United States
Administrative Assistant for the Dean of Workforce
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Administrative Assistant for the Dean of Workforce
Salary
$33,920.00 - $44,122.00 Annually
Location
South Charleston, WV
Job Type
Classified Staff
Job Number
319
Division
Academic Affairs
Opening Date
07/01/2024
Description
This position reports to the Dean. This position assists the Dean by performing varied administrative tasks and relieving the Dean of a variety of administrative details. Assignments are planned and carried out using self-initiative without detailed instructions. The position serves to increase the capacity of the Dean, rather than a separate entity. Work provides guidance and service that affects many employees, students, and other individuals. Decisions and recommendations may involve non-routine situations within established protocol, guidelines, and/or policies. This position is full-time, benefits eligible, and classified. Salary will be commensurate with education and experience.
Examples of Duties
Bring to Dean’s attention critical problems needing immediate action, preparing responses as appropriate, communicating with key contracts, prioritizing incoming mail, phone messages, and electronic mail
Coordinates and monitors activities within the Dean’s area of responsibility
Composes reports and correspondence for review and signature of Dean containing decisions which tend to establish precedents, and which may commit a department and its Dean to a course of action
Assists Dean with special projects
Supervision of Work Study students
Functions as a liaison in order to assist faculty/staff on administrative problems and procedures and assists them in interpreting departmental policies
Maintains data on all adjunct faculty assigned to department, completes all part-time contracts for signature, and ensures that all adjunct contracts make it through to payroll
Arranges, participates in, and implements as directed, conferences, workshops, special events, receptions, and committee meetings
Maintains manuals of the department’s policies and procedures
Coordinates and enters all textbook orders for the division
Enters, updates, and corrects all division semester schedules in Banner
Keeps current on all training and changes associated with Banner
Assists Dean in budget submission/compliance and financial management of resources
Maintains a current record of division budget and expenditures to date
Coordinates the activities of and provides professional service to college committees
Responsible for the preparation of department purchase orders, supply orders, travel requests, and reconciliation before being sent for final processing
Maintains a current record of division advising assignments and update it each semester, amending assignments as determined by the Dean
Promotes a professional atmosphere within the division and college
Interfaces professionally with each member of the division, college, and community
Attends work consistently
Maintains the division’s schedule in Outlook
Will also be required to interact with students, personnel (both full and part time) interdepartmental as well other BVCTC departments
Other duties as assigned
Qualifications
Associate degree
Must be able to multitask, demonstrate organizational skills, and possess excellent computer skills
The ability to communicate both written and orally
Ability to use computer applications – current versions of Microsoft Office, including Word, Powerpoint, Outlook, and Excel as well as the current version of Banner and Right Signature
Must be able to interact effectively with a diverse population
Must be able to obtain and stay eligible for a College Purchasing Card (P-Card)
Certified Professional Secretary Designation preferred
Must have the ability to reason logically, analyze, and solve problems
Must have the ability to plan, coordinate, and initiate actions necessary to implement administrative or group decisions and recommendations
Must have the ability to define procedural problems; collect and evaluate data, draw valid conclusions and project consequences of various alternative recommendations
Must have the ability to establish and maintain cooperative working relationships
Must have the ability to utilize a computer and various software packages in order to compose letters, reports, and conceptual papers
Must have the ability to travel on and off campus with and/or as a representative of the Dean
Must have the ability to communicate in highly controversial situations and implement negotiation and conflict resolution skills
Must have the ability to carry out assignments without detailed instructions
Must have the ability to speak in public and in groups to articulate the activities of the department in a professional manner
Must have the ability to maintain proper unit attendance and punctuality standard
Additional Information
BridgeValley will not accept incomplete applications. Please fill out the application completely, even though the resume may include the same information.
Employment is subject to satisfactory results on background check.
Copies of transcripts may be sent but originals must be available prior to hire.
This posting does not reflect the entire job description and may be changed and/or modified, at any time, without notice.
We are interested in every qualified candidate who is eligible to work in the United States. However, we are not able to sponsor candidates requiring a visa.
BridgeValley Community and Technical College promotes student success, prepares a skilled workforce, and builds tomorrow's leaders by providing access to quality education.
BridgeValley is an an equal employment opportunity employer and affirmative action institution that does not discriminate based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected status in its employment, programs, activities.
Please contact the Human Resources office at 304-205-6606 if you need assistance or reasonable accommodation in the hiring process.
Agency
BridgeValley CTC
Address
2001 Union Carbide Drive South Charleston, West Virginia, 25303
Phone
304-205-6606
Website
http://www.BridgeValley.edu/jobs