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Part-time Fiscal & Administration Assistant

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Part-time Fiscal & Administration Assistant

Salary

$21.00 Hourly

Location

Gwinnett County, GA

Job Type

Part-Time

Job Number

24-02503

Department

Department of Communications

Opening Date

05/20/2024

Closing Date

6/3/2024 11:59 PM Eastern

FLSA

Non-Exempt

• Description

• Benefits

• Questions

Class Summary

This is a part-time position with a maximum of 1,560 hours per year (averaging 29 hours/week) and is not eligible for paid holidays, leave, or benefits.

Job Description

This Part-time Fiscal & Administrative Assistant will be responsible for providing administrative support, which includes tasks such as answering and directing calls, welcoming visitors, interacting with the general public, elected and appointed officials, managing filing systems, handling mail, procuring office supplies and stationery, keeping track of office inventory, and performing other related activities.

Essential Duties

• Assists with processing print service requests, creating shopping carts, and entering procurement card transactions

• Assists with processing staff training requests, travel/conference expenses, reimbursements, and training staff on business expenditures requests and processes

• Performs daily and weekly tasks as backup to print shop, processing vendor invoices, and managing vendor contracts

• Assists with maintaining the department's vendor files and contract information

• Assists with print services request processes from the initial intake form to confirmation of goods receipt, working with internal staff, County departments, and print vendors

• Assists with budget allocations and monthly reports for each division and annual budget prep entries

• Maintains professional membership renewals and sending timely reminders to divisions

• Submits work orders and service requests for repairs and maintenance and maintaining departmental asset inventories

• Assists with updating risk and records management policies and procedures and continuity of operations plan

Grade

The grade for this position is 97.

Minimum Qualifications

• High School Diploma, or G.E.D.

• Minimum of one year administrative support or related office/finance experience

• Valid driver's license

Preferred Qualifications in addition to the above minimum qualifications

• Associate's Degree in Business Administration

• Minimum of one year vendor contract management

  For more information about this department, please click here (https://www.gwinnettcounty.com/web/gwinnett/departments/communications) .

Benefits Offered

This position is not eligible for benefits.

Additional Information

About Gwinnett County

Welcome to Gwinnett County — one of America's fastest-growing counties for the past 20 years. Our dynamic and exciting county combines the best of big-city living with the comforts of the suburbs.

Gwinnett has many advantages, beginning with its location and road system. The county is just 45 minutes from Hartsfield-Jackson Atlanta International Airport and 30 minutes from downtown Atlanta. Thanks to this location, 80 percent of the U.S. population is within a two-hour flight. Georgia Highway 316 has been extended to Athens, reducing travel time to the University of Georgia to 25 minutes. Gwinnett's infrastructure includes more than 2,750 miles of roadways to provide excellent mobility for our residents.

The County Administrator and County Attorney are appointed by the Board of Commissioners and serve at its pleasure. To implement the Board's policy directives, the County Administrator uses a management team consisting of members of his immediate staff and 14 department directors. The 14 departments that make up the executive side are Police Services, Fire and Emergency Services, Corrections, Communications, Support Services, Financial Services, Community Services, Human Resources, Information Technology Services, Law, Planning and Development, Water Resources, Child Advocacy & Juvenile Services, and Transportation. Each department is run by a director who is charged with managing operations in a manner which stresses the County’s values.

In addition to the executive side of County government, certain services are provided through Constitutional officers and independent elected officials. These external offices are created by the Georgia Constitution or through state law. In Gwinnett, they include the Sheriff, Tax Commissioner, District Attorney, Solicitor, Probate Court Judge, and Chief Magistrate.

Vision

Gwinnett is the preferred community where everyone thrives!

Mission

Gwinnett proudly supports our vibrantly connected community by delivering superior services.

Values

Integrity: We believe in being honest, building trust, and having strong moral principles.

Accountability: We believe in stewardship, transparency, and sustainability.

Equity: We believe in fairness and respect for all.

Inclusivity: We believe in engaging, embracing, and unifying our communities.

Innovation: We believe in continual adaptation of technology, process, and experience.

Hiring Process

Gwinnett County is an Equal Opportunity Employer. For more information regarding our hiring process, please click the links below:

• Hiring Process (https://www.gwinnettcounty.com/web/gwinnett/departments/hr/employmentandtesting/hiringprocess)

• FAQs

Gwinnett County is committed to creating a diverse workforce. As an Equal Opportunity Employer, we prohibit discrimination on the basis of genetic information (including sex), race, color, national origin (including ancestry), gender (identity and expression), sexual orientation, age, marital status, familial status (including pregnancy), disability, military or veteran status, religion, political affiliation, immigration status, homeless status, or any other category protected by law.

For questions about recruitment, or to request a reasonable accommodation during the application, interview, or testing process, please call Human Resources at 770-822-7915 or email Jobs@GwinnettCounty.com.

This position does not have benefits.

01

Have you completed a degree in business administration or a related field?

• no completed degree in the specified fields of study

• Completed associate degree in the specified fields of study

• Completed bachelor's degree in the specified fields of study

• Completed master's degree or higher in the specified fields of study

  02

  How many years of vendor management with SAP or ERP experience do you have?

• none

• less than 1 year

• 1 year to less than 2 years

• 2 years to less than 3 years

• 3 years to less than 4 years

• 4 years to less than 5 years

• 5 years to less than 6 years

• 6 years to less than 7 years

• 7 years to less than 8 years

• 8 years to less than 9 years

• 9 years to less than 10 years

• 10 or more years

  03

  Describe your vendor management with SAP or ERP experience. If none, type N/A.

  04

  How many years of customer service experience do you have?

• none

• less than 1 year

• 1 year to less than 2 years

• 2 years to less than 3 years

• 3 years to less than 4 years

• 4 years to less than 5 years

• 5 years to less than 6 years

• 6 years to less than 7 years

• 7 years to less than 8 years

• 8 years to less than 9 years

• 9 years to less than 10 years

• 10 or more years

  05

  Describe your customer service experience. If none, type N/A.

  Required Question

Agency

Gwinnett County

Address

75 Langley Drive Lawrenceville, Georgia, 30046

Phone

770.822.7915 770.822.7923

Website

http://www.gwinnettcountyjobs.com