Job Information
Maritz Sourcing Mgr II in United States
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To function as the primary client liaison and lead for assigned programs. Negotiates critical program components based on knowledge of client requirements from initial request through contract completion and turnover; this includes recommending supplier and destinations options and solutions. Proactively negotiates prices and contracts, and creates reasonable preliminary budgets. Communicates with Procurement Team and suppliers on a timely basis, information relative to travel program operations. Follows standard operating procedures for all sourcing activity.
Scope
Negotiates and contracts between 100 - 200 programs worldwide on an annual basis, however, the scope of this position is dependent upon assigned account/programs and may vary from client to client.
Will have direct reports.
Assists in review of colleagues’ budget.
Reporting and Working Relationships
Reports to Operations Director or Operations Manager.
Working relationship with clients and third party suppliers. Interacts with internal departments including, but not limited to, Sourcing Coordinators, Sourcing Managers, Senior Sourcing Managers, Meeting Coordinators, Meeting Managers, Senior Meeting Managers, Project Account Managers, Attendee Management, Creative Department, Web Producers, Industry Relations, Project Accounting, Account Management, Account Executives, and Program Operations.
Primary Responsibilities
• 35%
Develops and implements program and profit/negotiation strategy to achieve best price and/or enhancement consideration with suppliers, supporting the specific needs of the client. Gathers all the information necessary to properly source and place an event on behalf of a client, including standard availability grids from designated technology tool. Initiates RFP process to secure appropriate room blocks, logistical event needs, and pricing from hotels and other suppliers. Negotiates and confirms critical program components with supplier(s) and team, utilizing basic terms and conditions, and/or modifying pre-existing master policies to meet individual client requirements. Tracks supplier option dates and follows-up with team members and suppliers of program status. Reviews all supplier contracts prior to finalization, ensuring both program specific and generic terms and conditions are accurate and legally protective of the client, including attrition dates, cancellation policies, etc. Uses appropriate authorization and addendum form to ensure consistency and accuracy. Provides supplier with all appropriate documentation at sale notification including itinerary, supplier contracts, etc.
• 35%
Advises Meeting Management Team and customer of initial deposit requirement, and secures payment. Responsible for accurate program forecasting and updating business management systems with accurate financial and estimated budget and cost savings information as needed. Maintains tracking information of all tentative, sold, and canceled programs in business program management system. Maintains accurate records, system input, and complete file management as outlined in MTC and client policies and procedures.
• 30%
Provides leadership to team and promotes positive team environment as a positive role model. Works closely with client to ensure program objectives are addressed, maintaining open line of communication with client to ensure understanding of expectations and client satisfaction. Maintains open and on-going communication with team regarding supplier utilization, key negotiations, performance and unique programming ideas. Partners with third party suppliers as needed. Create meeting records in the designated meeting management system, and completes all internal documentation for the program prior to turnover. Conducts additional negotiations with supplier(s) to improve costs, profitability and/or terms of targeted program components. Achieve appropriate benchmarking metrics as per client or company requirement. Manages VIP and complex customer requests as required by client.
OTHER: May require travel to destinations worldwide, in support of client site inspections (Ability to travel by airplane, boat, rail and/or car). There is an inherent risk associated with all travel, often as a result of extraordinary circumstances. Therefore, during an emergency, it is your duty to provide the necessary guidance and leadership, and to promote the safety of the client, travel participants and other Maritz employees by implementing or supporting prescribed crisis procedures. 3. Keep abreast of industry standards and trends related to responsibilities.
Qualifications
College degree.
Minimum of five years of experience in project, event or meeting management, at least 2 of which are in procurement.
Experiences in hotel buying, as well as strong knowledge of program/event budget maintenance. Knowledge of travel supplier operations, overall capabilities/range of services.
Proven negotiation skills and prior successful experience in developing and maintaining key client and supplier relationships.
Knowledge of domestic hotels and destinations.
Program management system experience preferred, especially with an online sourcing tool.
Understanding of and ability to effect win/win solutions and prior experience in effectively handle multiple projects/demands.
Proven aptitude for technology and/or software solutions and analytical skills.
DISCLAIMER: This job description is designed to indicate the general nature and level of work performed by associates within this classification. It is not designed to confirm or be interpreted as a comprehensive summary of all duties, responsibilities and qualifications required of associates assigned to this job.
Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.
Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.
Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-0335 or by sending an email to peopleanddevelopment@maritz.com .
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