Job Information
Johns Hopkins University Sr. Financial Analyst in Washington, District Of Columbia
SAIS seeks a Sr. Financial Analys t who will provide regular reporting as well as manage and process transactions involving general funds, federal and/or private grants and contracts, gift and discretionary accounts for the school. This position will assist with facilitating the daily administration of activities involving grants, contracts, general funds and gift accounts. They will work to determine, recommend, develop, and ensure compliance of sponsored financial issues relating to departmental policies and procedures and JHU internal controls to effectively carry out the mission and long-term goals of the school.
Specific Duties & Responsibilities
Financial Management & Reporting (50%)
Monitor and track budgets and proactively provide status of available funds; create shadow reports in excel that clearly presents account balances and financial summaries.
Review and approve SAP transactions to include, online payments, journal transfers, shopping carts, and purchase orders, while ensuring all costs are allowable, allocable and reasonable.
Keep abreast of institutional policies and the evolving financial regulatory environment and advise on best practices.
Ensure accounts are reconciled on a monthly basis for review and approval.
Perform cost benefit analysis; interpret and evaluate financial data and make recommendations based on results.
Analyze financial impact to budgets of hiring new faculty and staff, faculty and staff raise, bonuses, etc.
Assist with the development of presentation materials.
Create forecasting models that optimize strategic decision making for financial leadership.
Assist with the annual budget planning process.
Provide necessary information to facilitate annual budget process relating to sponsored and non-sponsored activities; validation of expected F&A recovery for current year, planning year, and projections for out years.
Monitor activity and projects year-end balances and expected carryforwards for assigned non-sponsored budgets interacting with assigned centers & institutes and departments.
Ensure monthly financial transactions are processed and posted. Includes, but is not limited to journal entries and payroll/non-payroll cost transfers
Regularly meet with and serves as a go-to finance resource for assigned Centers and Divisions.
Assist with inputs into the new budget system
Determines projections related to personnel expenditures to be used in annual budget planning and development and determines projects and analysis as requested by School leadership to support business planning decisions with a potential payroll cost impact.
Develops, manipulates and structures financial reports for financial analysis, forecasting, trending and results analysis, as it relates to payroll expenditures.
Timely and routinely monitors budget line approval and expiration dates to identify and implement budget line changes or prepares e-forms.
Sponsored Projects (30%)
Submit grant proposals in Fibi for institute and institutional review and approval, ensuring proposals are submitted on-time and accurately.
Work with Principal Investigators to prepare budgets and budget justifications for grant submissions.
Submit JAWS and SWIFT records.
Allocate budgets in SAP for new awards.
Manage awards from the cradle to the grave, to include award set-up, post award management and closeout.
Prepare sponsored invoices as necessary and run cash collected reports to ensure all revenue is received; provide banking details to sponsors and work with Cash Accounting to post revenues to the proper cost centers and GLs.
Process subcontractor invoices and generate good receipts in SAP Central Receiving; conduct detailed invoice review and request supporting general ledger documentation as necessary following the appropriate risk rating for the sub-recipient.
Prepare monthly account reconciliation for review
Monitor projects to ensure expenditures are timely, within project period, and in compliance with sponsor and university policy.
Payroll (20%)
Process various transactions in SAP including ISRs and payroll cost transfers (eForms).
Oversees the payroll distribution and monthly financial reconciliation process for all Payroll, including reconciliation against actual contracts. Identifies any inconsistencies, potential problems, conducts appropriate research and follows-up on any problems, including contacting and working with faculty and staff regarding overpayment issues and ensuring restitution.
Maintain internal salary tracking spreadsheets to allocate personnel salaries across various budget lines.
Allocate salaries in SAP via payroll cost transfers ensuring e-forms are in compliance and processed within 90 days for sponsored funds.
Assist with effort reporting.
Special Knowledge, Skills, & Abilities
Ability to perform at a high level in a fast-paced and contingent environment.
Strong attention to detail and analytical skills.
Must have proficient knowledge of MS Excel.
Knowledge of SAP financial systems.
Ability to manage multiple projects and establish priorities using independent judgement and ensuring deadlines are met.
Demonstrated interpersonal, organizational, and problem-solving skills.
Ability to work in a fast-paced environment and flexibly handle competing priorities and stakeholders.
Two or more years of related experience preferred.
Willingness to work independently with a team that works in hybrid mode.
Technical Qualifications or Specialized Certifications
- MS Office suite of software applications (Word, PowerPoint, Excel, etc.).
Minimum Qualifications
Bachelor's Degree in Finance, Accounting, Business or related field.
Five years progressively responsible related financial/accounting experience.
Additional education (master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
Must be highly skilled in financial analysis and reporting.
Experience providing financial support at the executive level.
Knowledge of JHU institutional systems, policies and procedures.
Five years of experience, preferably in support of academic, business, research and/or development activities and operations, providing high-level administrative oversight, coordination, and advice.
Degree of Independent Action Performed
- Has a high level of responsibility and operates with significant latitude in partnership with academic directors and Deans. Keen judgment and discretion are essential.
Classified Title: Sr. Financial Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $62,300 - $109,000 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday 8:00am-5:00pm
Exempt Status: Exempt
Location: Hybrid/District of Columbia
Department name: Finance and Administration
Personnel area: SAIS
Equal Opportunity Employer:
Johns Hopkins University is an equal opportunity employer and does not discriminate on the basis of race, color, gender, religion, age, sexual orientation, national or ethnic origin, disability, marital status, veteran status, or any other occupationally irrelevant criteria. The university promotes affirmative action for minorities, women, disabled persons, and veterans.