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Summary This position is located within Mine Safety and Health Administration, Enforcement Division, Norton District in Wise, VA. The incumbent serves as the principal advisor to the District Manager on all administrative and management functions and programs that are often of sensitive and confidential nature. This position is outside the bargaining unit. Responsibilities The responsibilities described are for the full performance level. As developmental grade levels, assignments will be of more limited scope performed with less independence, and limited complexity. Represents the District Manager on committees to study administrative and management functions affecting the program area and MSHA. Participants in management planning, policymaking and decision-making meetings regarding the budget, manpower, program goals, personnel workload, methods and procedures, procurement and administrative operations. Administers activities relating to Management Services. Serves as a Point of Contact (POC) for open market acquisitions and purchases from GSA supply schedule contracts up to delegated authority. For acquisition and purchases exceeding warranted authority, prepares justifications and documentation to the fullest extent possible and processes through appropriate channels. Oversees a complex and wide range of purchasing and contracting transactions for space, equipment, forms, supplies and materials, and a variety of services. Advises the District Manager in all matters pertaining to the administrative functioning of the District. Manages and coordinates the administrative work and general business of the District under established programs to assure efficiency, accuracy and best performance. Oversees the records and property management function. Ensures the proper maintenance, utilization, and disposition of district records. Serves as liaison official with the Federal Records Center. Oversees the procedural aspects of property accountability, motor vehicle records, usage and servicing contracts. Supervises a small staff of administrative support employees. Is responsible for staff selection, performance evaluation, promotion, discipline and training and for assignment and review of work. Responsible for ensuring equal opportunity. Actively supports the Equal Opportunity Program in day-to-day activities. Responsible for on-the-job safety and health of employees under his/her supervision. Provides and interprets information for employees on insurance, leave, health maintenance and benefits, retirement and incentive awards. Serves as the principal advisor to the District Manager and other senior district officials in all administrative matters pertaining to financial management functions in the district. Serves as the District's liaison on financial matters between the District and Headquarters. Provides authoritative advice and administers the activities relating to financial management. Assists with the planning, development, and revision of the district's budget planning process, as well as the internal review of its fiscal accounts. Prepare justifications to support planned programs. Assures the District budget input conforms to existing GAO, OMB, Departmental, legislative requirements and with MSHA and program areas budgetary policies, priorities, and guidelines. Maintains financial records and monitors, analyzes and reports on fiscal spending and current and projected costs to District and Headquarters' management officials. Reviews budget documents for trends in obligations and expenditures, and to financial resource problems and potential conflicts with existing procedures, such as the reprogramming of funds or recommending changes in manpower staffing plans. Monitors and analyzes actual obligations on a monthly basis, negotiating or justifying modifications to budget requests, as necessary. Administers and directs the activities relating to personnel management functions. Advises and assists management officials on such matters as internal and external reviews, future staffing needs, recruitment and replacement methods, and Federal personnel policies and procedures. Serves as the District's primary liaison with headquarters; management officials, human resources staff, and with the regional personnel offices. Stays abreast on the status of personnel actions and activities from inception to completion and monitors these activities to assure compliance with DOL/MSHA regulations, such as position ceiling, average grade, management approvals, etc. Conducts special and recurring analytic and evaluative studies of various aspects of the district's programs/activities, coordinating with managers and other MSHA personnel as necessary. The analyst gathers and analyzes information, summarizes and presents results to the District Manager and other senior district officials; identifies actual or potential problem areas and significant program accomplishments, and makes recommendations for improvements to the District Manager. Identifies the need for and conducts, or participates in studies or analyses of administrative and management functions and programs that affect the overall district operations or the Agency. Performs other duties as assigned. Requirements Conditions of Employment Qualifications You must meet the Education Requirements section and/or the Specialized Experience to qualify for Administrative Officer, as described below. If qualifying based on experience, be sure these types of examples are evident in your resume. For the GS-09 Grade Level: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level GS-07, in the Federal Service. Specialized experience is defined as administering and ensuring the accountability of at least three (3) of the following administrative and management functions: Staffing; Financial management; Training; Property management; Records management; Procurement; Performance management; and/or Employee safety and health. Education: Successful completion of a master's degree or equivalent graduate degree or 2 full years of progressively higher-level graduate education leading to a master's degree or LL.B. or J.D. if related. Related degrees may include Business, Business Management, Business Administration, Public Administration & Law, or Human Resources. (Note: You MUST attach a copy of your transcripts or you will be deemed ineligible.) OR Combination of Education and Experience: A combination of graduate education and specialized experience as describe above that equates to one year of experience. (Note: You MUST attach a copy of your transcripts or you will be deemed ineligible.) For the GS-11 Grade Level: Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-09, in the Federal Service. Specialized experience is defined as administering and ensuring the accountability of at least five (5) of the following administrative and management functions: Staffing; Financial management; Training; Property management; Records management; Procurement; Performance management; and/or Employee safety and health. OR Education: Successful completion of a Ph.D. or equivalent doctoral degree or 3 full years of progressively higher-level graduate education leading to a Ph.D. degree, or LL.M., if related. Related degrees may include Business, Business Management, Business Administration, Public Administration & Law, or Human Resources. (Note: You MUST attach a copy of your transcripts or you will be deemed ineligible.) OR Combination of Education and Experience: A combination of graduate education and specialized experience as describe above that equates to one year of experience. (Note: You MUST attach a copy of your transcripts or you will be deemed ineligible.) Specialized Experience is the experience that equipped the applicant with the particular knowledge, skills, and abilities (KSA's) to perform the duties of the position successfully, and that is typically in or related to the position to be filled. To be creditable, specialized experience must have been equivalent to at least the next lower grade level. Education Any applicant falsely claiming an academic degree from an accredited school will be subject to actions ranging from disqualification from federal employment to removal from federal service. If your education was completed at a foreign college or university, you must show comparability to education received in accredited educational institutions in the United States and comparability to applicable minimum coursework requirements for this position. Click Evaluation of Foreign Education for more information. Graduate Education: Education at the graduate level in an accredited college or university must demonstrate the knowledge, skills, and abilities necessary to do the work. Additional Information The mission of the Department of Labor (DOL) is to protect the welfare of workers and job seekers, improve working conditions, expand high-quality employment opportunities, and assure work-related benefits and rights for all workers. As such, the Department is committed to fostering a workplace and workforce that promote equal employment opportunity, reflects the diversity of the people we seek to serve, and models a culture of respect, equity, inclusion, and accessibility where every employee feels heard, supported, and empowered. Refer to these links for more information: GENERAL INFORMATION, REASONABLE ACCOMMODATION, ADDITIONAL DOCUMENTATION, FORMER FEDERAL EMPLOYEES As a condition of employment, all personnel must undergo a background investigation for access to DOL facilities, systems, information and/or classified materials before they can enter on duty: BACKGROUND INVESTIGATION You may not be aware, but in the regulations for agency ethics programs, there are requirements for supervisors. Section 2638.103 of Title 5 of the CFR states: Every supervisor in the executive branch has a heightened personal responsibility for advancing government ethics. It is imperative that supervisors serve as models of ethical behavior for subordinates. Supervisors have a responsibility to help ensure that subordinates are aware of their ethical obligations under the Standards of Conduct and that subordinates know how to contact agency ethics officials. Supervisors are also responsible for working with agency ethics officials to help resolve conflicts of interests and enforce government ethics laws and regulations, including those requiring certain employees to file financial disclosure reports. In addition, supervisors are responsible, when requested, for assisting agency ethics officials in evaluating potential conflicts of interest and identifying positions subject to financial disclosure requirements. This position is subject to the confidential financial disclosure requirements of the Ethics in Government Act of 1978 (P.L. 95-521). Therefore, if selected, you will be required to complete a Confidential Financial Disclosure Report (OGE Form 450) to determine if a conflict or an appearance of a conflict exists between your financial interest(s) and your prospective position with DOL. This information will be required annually. All MSHA employees and their spouses, and minor children are prohibited by regulation from having any interest, direct or indirect, in any mine or mining company that may be directly affected by the work of MSHA through its investigations, technical research, or other activities. These interests are prohibited under the Department of Labor's Supplemental Standards of Ethical Conduct Regulations at 5 CFR 5201.105. Certain MSHA employees are required to file a financial disclosure report. For questions, please contact Kizzie Stokes at stokes.kizzie.a@dol.gov or 972-850-4462. Based on agency needs, additional positions may be filled using this vacancy. The Department of Labor may use certain incentives and hiring flexibilities, currently offered by the Federal government to attract highly qualified candidates. Click here for Additional Information. All Department of Labor employees are subject to the provisions of the Drug-Free Workplace Program under Executive Order 12564 and Public Law 100-71.